At a Glance
- Tasks: Manage orchestra administration, finances, and support rehearsals and concerts.
- Company: Join the BBC Concert Orchestra team and be part of a creative legacy.
- Benefits: Gain experience in a dynamic environment with opportunities for growth.
- Other info: Flexible hours with travel across the UK for performances.
- Why this job: Be at the heart of orchestral music and make a real impact.
- Qualifications: Experience in orchestral administration and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The Orchestra team are seeking a dedicated and experienced orchestra administrator, with a keen eye for detail. You are the person responsible for the day-to‑day administration for the orchestra team including finances, as well as supporting the Orchestra Personnel Manager with fixing. You will also be asked to run rehearsals and concerts when necessary.
Due to the nature of the role, the Orchestra Coordinator will from time to time need to travel across the UK, and work evenings and weekends as dictated by the Orchestra’s performance schedule.
Your Key Responsibilities and Impact
- Values & Behaviours: Embody and promote BBC Values: Audiences, Creativity, Trust, Respect, Accountability and One BBC.
- Finance & Payments: Manage extra and deputy payments and maintain the team finance tracker and support DIB reporting for extras and deputies.
- Personnel Administration: Maintain personnel records including salaries, leave, and stepping‑up arrangements and update personnel on travel expense claims.
- Operational Support & Fixing: Support the Orchestra Personnel Manager with scheduling (“fixing”), including emergency cover and occasional out‑of‑hours support.
- Rehearsals, Recordings & Concerts: Run orchestra rehearsals and recordings, and provide concert support as required.
- Logistics, Travel & Events: Coordinate hotel bookings, travel (rail/coach), and tour documentation and organise venue logistics including parking, security lists, and circulation of orchestra/personnel lists.
- Auditions & Instruments: Manage audition processes and support trial booking administration and oversee instrument insurance renewals and handle related queries/claims.
Essential Criteria
- Have previous experience of working in orchestral administration.
- Have good organisational skills with the ability to work under pressure.
- Pay meticulous attention to detail with a good level of numeracy.
- Have good communication and interpersonal skills.
- Have some knowledge of orchestral music and the components of an orchestra.
Desirable
- Experience of working with OPAS (or similar orchestra administration software).
- Experience of working with SAP and ACON (or similar).
- Ability to read music and understand orchestrations.
- Some orchestra fixing experience would be beneficial.
Orchestra Coordinator, BBC Concert Orchestra in London employer: Association of British Orchestras
Joining the BBC Concert Orchestra as an Orchestra Coordinator means becoming part of a vibrant and creative team that values collaboration and excellence. With a commitment to fostering employee growth, the BBC offers unique opportunities for professional development in a supportive environment, alongside competitive benefits and the chance to work with some of the finest musicians in the industry. Located in the heart of the UK’s cultural scene, this role not only allows you to engage with diverse performances but also to contribute to the rich tapestry of orchestral music.
Contact Details:
Association of British Orchestras Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Orchestra Coordinator, BBC Concert Orchestra in London
✨Tip Number 1
Network like a pro! Reach out to people in the orchestral world, whether it's through LinkedIn or at events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Show your passion for orchestral music! When you get the chance to chat with potential employers, let your enthusiasm shine through. We want to see that you’re not just ticking boxes, but genuinely excited about the role and the music.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of orchestral administration. We suggest you research common challenges faced in the role and think about how you would tackle them. This will show you’re ready to hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Orchestra Coordinator, BBC Concert Orchestra in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous experience in orchestral administration. We want to see how your background aligns with the role, so don’t hold back on those relevant details!
Be Organised and Detail-Oriented:Since this role requires a keen eye for detail, ensure your application is well-structured and free of errors. We appreciate good organisation, so present your information clearly and concisely.
Communicate Effectively:Your communication skills are key! Use your application to demonstrate how you can convey information clearly and effectively. Remember, we value good interpersonal skills, so let your personality shine through.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Association of British Orchestras
✨Know Your Orchestral Stuff
Make sure you brush up on your knowledge of orchestral music and the components of an orchestra. Being able to discuss specific pieces, composers, or even the roles of different instruments can really impress the interviewers and show that you're passionate about the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks under pressure. Whether it’s coordinating rehearsals or handling finances, having concrete examples ready will demonstrate your ability to thrive in a busy environment.
✨Be Ready for the Details
Since attention to detail is crucial for this role, consider bringing along a sample of your work, like a finance tracker or a personnel record you’ve maintained. This will not only showcase your meticulousness but also give you a talking point during the interview.
✨Communicate Like a Pro
Practice your communication skills before the interview. You’ll need to convey information clearly and effectively, especially when discussing logistics or supporting the Orchestra Personnel Manager. Role-playing with a friend can help you feel more confident and articulate.
