Executive Administrator

ABN is the professional body for neurologists in the United Kingdom. Our mission is to improve the health and well-being of people with neurological disorders by advancing the knowledge and practice of neurology in the British Isles. The ABN is a dynamic membership society with over 2000 members, working hard to raise the voice of neurology at a national level.

About the role

This role involves managing key operational and governance functions, supporting the Executive Director and President, and ensuring the smooth running of various committees and Special Interest Groups (SIGs). The office is a friendly and supportive environment where you will have the opportunity to advance your skills and work collaboratively with colleagues. You will have access to a range of training opportunities and have regular 1:1s with your line manager to ensure development needs are met.

Responsibilities

• Executive & Governance Support: Provide administrative support to the Executive Director and President. Manage the President’s inbox, responding to or escalating queries as appropriate. Coordinate and schedule meetings, including preparing agendas and drafting and distributing minutes. Process and track expense claims for the Council and Executive team. Organise bookings for the President, including travel, hotels, and restaurants.
• Committee & Fellowship Support: Provide full administrative support to the Services Committee, including scheduling meetings, preparing documents, and taking minutes. Undertake projects for the Services Committee as required, including data analysis. Assist Governance & Grants Manager with the administration of the ABN Fellowship Programme, including maintaining records and supporting the application and review processes. Liaise with Special Interest Groups (SIGs) on behalf of ABN. Ensure office supplies are maintained, including stationery and consumables. Assist with financial administration, including processing expenses and payments. Liaise with finance teams to ensure smooth financial operations. Deputise for the Website & Finance Officer in their absence. Assist with budget tracking and financial reporting as required.

Skills & Experience Required:

• Previous experience in an administrative or executive support role
• Ability to work in a small team
• Proficient in Microsoft Excel
• Strong organisational skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work under pressure
• Experience handling financial processes, such as expenses and budget tracking
• Proficiency in Microsoft Office and administrative systems
• Experience in a membership organisation or medical association
• Experience in the medical, healthcare, and research sectors is welcome

28 days annual leave + 8 public holidays. Additional annual leave days after 3 years of service. Generous pension contributions: you put in 1%, we’ll put in 10%. Professional development programme including regular 1:1s, appraisals, and training opportunities. Time off instead of ABN event attendance.

Conditions of employment

You must have the right to work in the UK. Working locations: Hybrid model, working in the London office and remotely.

We are an equal opportunity employer and are committed to creating a diverse and inclusive workplace. We welcome applications from all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We are committed to making reasonable adjustments to support you through the application and selection process, on commencement, or once in post.