NeuroScent is a premium British wellbeing brand, known for its science-backed botanical aroma blends and products that support your mental and emotional state on the go.
NeuroScent Founder — Olga Melita — brings together neuroscience, psychology and aromatherapy to craft powerful formulations that boost memory, build resilience and condition the nervous system for balance and peak performance.
NeuroScent also runs multisensory events and workshops. The brand has received a prestigious Tatler Best in Beauty award in the Wellness category and is actively entering the SPA and corporate wellbeing markets.
We are seeking an exceptionally organised and efficient Business Assistant to support Olga in expanding the brand’s vision of wellbeing.
You will be responsible for orchestrating project workflows and communication, connecting seamlessly with the team and business partners, accompanying Olga on trips and events, nurturing key relationships and ensuring every project is delivered on time. To thrive in this role, you will bring strong writing skills, speed and structure — balanced with a sense of humour and a positive, can-do attitude.
Task distribution: 80% business · 20% personal
Responsibilities
- Business & Partnerships
- Accompanying Olga at meetings and events, occasionally representing her.
- Building and nurturing relationships with partners and clients.
- Organizing meetings and creating “wow” programs for partners and investors.
- Supporting sales: calls, warm contacts, follow-ups and initial negotiations.
- Managing and updating the contact database.
- Projects & Operations
- Overseeing product certification, liaising with the formulator.
- Preparing letters, presentations, and polished documents.
- Coordinating Reels and collaborations, working with contractors and the team.
- Maintaining order on Google Drive, implementing automations, and using digital tools effectively.
- Travel & Lifestyle
- Organizing trips, itineraries, tickets and bookings.
- Accompanying Olga at international summits and exhibitions.
- Conducting live research during events.
- Personal (20%)
- Supporting family-related tasks (e.g., communication with schools).
- Helping with household and minor errands.
- Occasionally assisting with book writing and academic work.
Requirements
- Minimum 5 years of experience as a BA, PA or Project Manager, with a proven track record of delivering results and driving projects to completion.
- Proven ability to organise and run meetings and provide high-level administrative support.
- Hands-on experience using Notion, Google Workspace and Trello.
- Experience in social media and coordinating content creation (Reels, collaborations).
- English (C2); experience in preparing polished letters, documents and presentations.
- Comfortable using AI tools to streamline workflows.
- Fast, efficient and adaptable with strong attention to detail.
- Positive, easy-going and solution-oriented, with a sense of humour.
What you will get in this role
- Salary: £40,000 – £50,000 gross per year.
- Contractor arrangement.
- Hybrid working – mainly remote with regular coworking sessions and attendance at events and meetings.
- Flexibility – 5–8 working hours per day with availability from 9:00 to 20:00, adjusted to dynamic schedules.
- Personal growth – opportunities for self-development and continuous learning.
- Strategic impact – join the company at a pivotal time of expansion, where your contribution directly shapes its trajectory.
- Wellbeing insight – gain unique knowledge in health optimisation, emotional regulation and the science of wellbeing.
- Travel & exposure – accompany Olga to international and local events, work closely on content, partnerships and innovations in the premium wellness industry.
- Collaboration – be part of a small, agile and supportive team where initiative is valued and ideas are heard.
