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- Tasks: Support a dynamic team with travel bookings, office management, and guest relations.
- Company: Join Asset Green, a leading investment group with over 100 years of success across multiple sectors.
- Benefits: Enjoy a vibrant work environment in Mayfair with opportunities for personal growth and development.
- Why this job: Be part of a small, supportive team making a real impact in a prestigious company.
- Qualifications: Experience in team support is essential; additional languages are a plus.
- Other info: This role offers a chance to develop skills in a fast-paced, professional setting.
The predicted salary is between 30000 - 42000 £ per year.
Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years. AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.
We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.
Responsibilities:- Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management
- Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
- Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting
- Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials)
- Answering, screening and gatekeeping incoming phone calls
- Receiving and sorting mail
- Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
- Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control
- Updating spreadsheets with personal and company’s data on a regular basis
- Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
- Managing payment cards and statements, settling invoices, including services and utilities
- Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.
- Experience in a Team Support function is essential, with exposure to full travel and accommodation management
- Additional languages considered advantageous
- Hard-working and positive attitude to work
- Able to build relationships and multi-task
- Willing to take on numerous ad-hoc responsibilities
- Well presented and professional with a good phone manner
Team Assistant (City of London) employer: Asset Green
Contact Detail:
Asset Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (City of London)
✨Tip Number 1
Familiarise yourself with the company’s portfolio and sectors they operate in, such as renewable energy and agri-food. This knowledge will help you demonstrate your understanding of their business during any interviews or networking opportunities.
✨Tip Number 2
Practice your phone etiquette and communication skills, as you'll be the first point of contact for the company. Being well-spoken and professional on the phone can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will highlight your ability to handle the diverse responsibilities of a Team Assistant.
✨Tip Number 4
Network with professionals in similar roles or industries, especially those who have experience in administrative support within investment firms. They can provide insights and potentially refer you to opportunities at Asset Green.
We think you need these skills to ace Team Assistant (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in team support and travel administration. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that relate to the responsibilities listed, such as managing travel arrangements or office management tasks.
Highlight Soft Skills: In your application, emphasise your ability to build relationships, multitask, and maintain a positive attitude. These soft skills are crucial for a Team Assistant role and should be evident in your writing.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which is essential for this position.
How to prepare for a job interview at Asset Green
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully handled travel arrangements, managed calendars, or coordinated events.
✨Highlight Your Communication Skills
Since this role involves being the first point of contact for the company, it's crucial to exhibit strong communication skills. Practice answering common interview questions clearly and confidently, and be ready to discuss how you've effectively communicated with colleagues and clients in previous roles.
✨Research the Company
Familiarise yourself with Asset Green's history, values, and recent projects. This knowledge will not only help you answer questions more effectively but also show your genuine interest in the company and its operations.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might encounter in the role, such as managing conflicting schedules or handling difficult phone calls, and prepare your responses accordingly.
