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- Tasks: Join our team as a Team Assistant, handling travel bookings, office management, and guest relations.
- Company: Asset Green is a leading UK investment group with over 100 years of experience in diverse sectors.
- Benefits: Enjoy a dynamic work environment in Mayfair with opportunities for growth and development.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Experience in team support and travel management is essential; additional languages are a plus.
- Other info: This role offers a chance to engage with high-profile clients and enhance your professional skills.
The predicted salary is between 30000 - 42000 £ per year.
Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years. AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.
We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.
Responsibilities:
- Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management.
- Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments.
- Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting.
- Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials).
- Answering, screening and gatekeeping incoming phone calls.
- Receiving and sorting mail.
- Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment.
- Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control.
- Updating spreadsheets with personal and company’s data on a regular basis.
- Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests.
- Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.
Requirements:
- Experience in a Team Support function is essential, with exposure to full travel and accommodation management.
- Additional languages considered advantageous.
- Hard-working and positive attitude to work.
- Able to build relationships and multi-task.
- Willing to take on numerous ad-hoc responsibilities.
- Well presented and professional with a good phone manner.
Team Assistant employer: Asset Green
Contact Detail:
Asset Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and recent projects. Understanding Asset Green's focus on renewable energy and their global investment strategy will help you demonstrate your enthusiasm and alignment with their mission during any discussions.
✨Tip Number 2
Highlight your organisational skills in any conversations or networking opportunities. As a Team Assistant, you'll need to manage multiple tasks efficiently, so be ready to share examples of how you've successfully handled similar responsibilities in the past.
✨Tip Number 3
Practice your communication skills, especially if you speak additional languages. Being able to communicate effectively with diverse stakeholders is crucial for this role, so consider preparing some scenarios where your language skills could be beneficial.
✨Tip Number 4
Network with current or former employees of Asset Green. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and stand out as a candidate who truly understands the environment.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in team support and travel administration. Use specific examples that demonstrate your ability to manage multiple tasks and build relationships.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the company. Mention your positive attitude, willingness to take on ad-hoc responsibilities, and any additional languages you speak.
Highlight Relevant Skills: In your application, emphasise skills such as organisation, communication, and attention to detail. These are crucial for managing office duties and supporting the leadership group effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A well-presented application reflects professionalism and attention to detail.
How to prepare for a job interview at Asset Green
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples from your past experiences where you successfully handled travel arrangements, managed calendars, or coordinated events.
✨Highlight Your Communication Skills
Since this role involves being the first point of contact for the company, it's crucial to convey your strong communication skills. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively interacted with clients or colleagues in previous roles.
✨Demonstrate Your Adaptability
The job description mentions a variety of ad-hoc tasks. Be prepared to share instances where you've had to adapt quickly to changing priorities or unexpected challenges. This will show that you're flexible and can thrive in a dynamic environment.
✨Research the Company and Its Values
Understanding Asset Green's mission and values will help you align your answers with what they are looking for in a candidate. Take some time to research their investment focus areas and be ready to discuss how your skills and experiences can contribute to their goals.
