At a Glance
- Tasks: Join our team to manage reception, support finance processes, and provide admin support.
- Company: Quay View School, a vibrant and supportive educational environment.
- Benefits: Enjoy exclusive discounts, free parking, and ongoing training opportunities.
- Other info: Commitment to safeguarding and promoting the welfare of children.
- Why this job: Make a difference in a school setting while developing your professional skills.
- Qualifications: Proficient in Microsoft Office, strong communication skills, and multitasking ability.
The predicted salary is between 24000 - 28000 £ per year.
Quay View School are recruiting for an Administrator to join our busy and professional administration team. This role will be 5 days per week to be completed during term-time (39 weeks per year). We are looking for an enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft Office, Excel & Word. The successful candidate will be a solution-focused member of the team and able to prioritise competing deadlines in a professional manner.
Responsibilities
- Managing the school reception, including welcoming visitors, answering the telephone and dealing with enquiries in a helpful manner.
- Recording student attendance accurately and completing welfare calls to parents/carers where required.
- Supporting finance processes, including inputting invoices, tracking and coding purchases and maintaining cost control spreadsheets.
- Raising BACS requests and following the correct approval procedures.
- Raising orders and goods receipting.
- Providing general administrative support to the wider school community.
Skills
- Confident in Microsoft Office, particularly Word and Excel.
- An understanding of finance reporting.
- Strong communication skills, both written and verbal.
- Able to multitask and remain calm under pressure.
- Professional, approachable and reliable.
Benefits
- Exclusive access to reward and discount scheme
- Comprehensive induction
- Blue Light Card
- Free parking if needed
- Commitment to your ongoing training and career progression
- Paid for enhanced DBS
- Wellbeing support
EEO and Safeguarding
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references covering the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.
Administrative Assistant in Yelverton employer: Aspris
Quay View School is an exceptional employer that values its staff and fosters a supportive work environment. With a commitment to professional development, employees benefit from ongoing training opportunities and a comprehensive induction programme. The school also prioritises wellbeing, offering access to a reward and discount scheme, free parking, and a focus on work-life balance during term-time, making it an ideal place for those seeking meaningful and rewarding employment in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Yelverton
✨Tip Number 1
Get to know the school! Research Quay View School and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your multitasking skills! Since the role requires juggling various tasks, try simulating a busy day at work. Use tools like Microsoft Office to create mock schedules or spreadsheets to get comfortable with the software they'll expect you to use.
✨Tip Number 3
Network with current or former employees! Reach out on LinkedIn or other platforms to chat about their experiences. They might share insider tips that could give you an edge during the interview process.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're serious about joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Administrative Assistant in Yelverton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with Microsoft Office, especially Excel and Word, and any relevant administrative tasks you've handled in the past.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your skills make you the perfect fit for our busy administration team at Quay View School.
Showcase Your Multitasking Skills:In your application, give examples of how you've successfully managed multiple tasks or deadlines. We want to see that you can stay calm under pressure and prioritise effectively!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Quay View School.
How to prepare for a job interview at Aspris
✨Know Your Microsoft Office Inside Out
Since the role requires proficiency in Microsoft Office, especially Excel and Word, make sure you brush up on your skills. Familiarise yourself with key functions, shortcuts, and any specific features that might be relevant to administrative tasks. This will not only boost your confidence but also impress the interviewers.
✨Showcase Your Multitasking Skills
Prepare examples of how you've successfully managed multiple tasks in previous roles. Think about times when you had to prioritise competing deadlines and how you handled them. Being able to articulate these experiences will demonstrate your ability to thrive in a busy environment.
✨Communicate Clearly and Professionally
Strong communication skills are essential for this position. Practice answering common interview questions clearly and concisely. Remember to maintain a professional tone, as you'll be representing the school to visitors and parents. A friendly yet professional approach can make a great impression.
✨Understand the Role's Responsibilities
Take time to thoroughly read the job description and understand the key responsibilities. Be prepared to discuss how your previous experience aligns with these tasks, such as managing reception duties or supporting finance processes. Showing that you have a clear understanding of the role will set you apart from other candidates.
