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- Tasks: Coordinate various tasks to help run a dynamic law office.
- Company: Join a growing, modern law firm in Exeter with a young and ambitious culture.
- Benefits: Enjoy a supportive environment with opportunities for career development.
- Why this job: Be part of a strong team and make a real impact in a new role.
- Qualifications: Previous administration experience is required; a positive attitude is a must!
- Other info: This is a brand new role reflecting the firm's growth and ambition.
This is an exciting and enticing new role with one of the most exciting growing law firms in Exeter, with a young, ambitious culture, coupled with a modern and supportive environment. This forward-thinking Legal 500 law firm is looking for someone with previous administration experience (and maybe an interest in law, although that's not important) who can coordinate a number of different and varied tasks, to help with the running of the office. This is a brand new role, which is a show of the growth and ambition of the firm. This office currently has around 15 people, so there is a really strong team-ethic within the business here. The firm are well-regarded for developing people's careers. For anyone who wants an exciting role, with support, but also with the chance to become a really important part of a growing team, this could be a great option for you! Responsibilities include: To ensure that clients are dealt with efficiently and politely at all times to maintain highest client care standards To use the firm’s Case Management systems in order to manage cases effectively and in accordance with the firm’s standards and legal requirements To maximise the firm’s potential to cross – sell services by identifying appropriate opportunities and reporting to Supervisor To comply with the firm’s procedures and Office Manual To ensure introducers of business are kept appropriately updated receive the best possible service at all times Liaising with fee earners and assisting with their matters as directed Organisation of physical files Achieving of file Managing office supplies Minute taking Organising and managing events Maintaining accurate records Manage office data Develop and maintain department spreadsheets Organise online office filing system Be the first point of contact for clients as and when required General other admin duties Skills and experience sought: Previous administration / office experience A proactive and positive approach A credible and professional manner, coupled with a good sense of humour would be great To apply, please submit your application or alternatively please contact James at Aspiria Recruit (contact details on the Aspiria Recruit website)
Office Administrator/Manager employer: Aspiria Recruit
Contact Detail:
Aspiria Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator/Manager
✨Tip Number 1
Familiarize yourself with the specific case management systems commonly used in law firms. This knowledge will not only help you stand out during the interview but also demonstrate your proactive approach to learning and adapting to the firm's needs.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the varied responsibilities of the Office Administrator/Manager position.
✨Tip Number 3
Research the firm’s culture and values, and be ready to discuss how your personal values align with theirs. This is especially important in a small team environment where cultural fit can be just as crucial as skills.
✨Tip Number 4
Prepare thoughtful questions about the firm’s growth and future plans. This shows your genuine interest in becoming an integral part of their team and your enthusiasm for contributing to their success.
We think you need these skills to ace Office Administrator/Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration experience. Focus on relevant skills that align with the responsibilities mentioned in the job description, such as client care, case management systems, and office organization.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the firm. Mention your proactive approach and how you can contribute to the team ethic within the office. A touch of humor can also showcase your personality!
Highlight Relevant Skills: In your application, emphasize skills like organization, communication, and teamwork. These are crucial for managing office supplies, liaising with fee earners, and maintaining accurate records.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no typos or grammatical errors, as attention to detail is key in an administrative role.
How to prepare for a job interview at Aspiria Recruit
✨Show Your Administrative Skills
Be prepared to discuss your previous administration experience in detail. Highlight specific tasks you've managed, such as organizing files or coordinating events, to demonstrate your capability in handling the responsibilities of this role.
✨Emphasize Team Ethic
Since the firm values a strong team ethic, share examples of how you've successfully collaborated with others in past roles. This will show that you can fit into their supportive and ambitious culture.
✨Demonstrate Client Care Awareness
Prepare to talk about your approach to client care. Discuss how you ensure clients are treated efficiently and politely, as maintaining high client care standards is crucial for this position.
✨Be Proactive and Positive
Exude a proactive and positive attitude during the interview. Share instances where your positive approach has led to successful outcomes, as this aligns with the firm's values and expectations.
