At a Glance
- Tasks: Manage office tasks and provide legal support in a dynamic law firm.
- Company: Established UK law firm known for high-quality legal services.
- Benefits: Competitive salary, 25 days leave, healthcare, and family-friendly policies.
- Other info: Friendly environment with opportunities for professional growth.
- Why this job: Kickstart your career in legal administration with hands-on experience.
- Qualifications: Recent graduate or admin experience; strong organisation and communication skills.
We are seeking an Office Manager/Legal Assistant to join an established law firm in Exeter. This is an entry-level opportunity, well suited to a recent graduate or someone with relevant administrative experience who is keen to develop within a legal environment.
The successful candidate will provide general office administration and reception support, while also offering ad hoc paralegal assistance during busy periods. Responsibilities will include managing incoming post and telephone calls, opening files, ordering office supplies and providing overflow support to the wider legal team. The role is fully office-based and offers the opportunity to gain valuable experience across both legal administration and day-to-day office management.
Our client is an established UK law firm with offices in major locations. The firm is recognised for providing high-quality legal advice and representation to a broad range of clients, including businesses, organisations and individuals. The firm places strong emphasis on understanding its clients’ needs and achieving the best possible outcomes. It offers a friendly and supportive working environment in which individuals can develop their skills while contributing to a professional and client-focused team. This role would suit someone looking to begin or build a career in legal administration within a reputable practice.
Responsibilities:
- Manage general office administration and day-to-day operational tasks.
- Provide reception cover and welcome visitors professionally.
- Answer and direct incoming telephone calls.
- Scan, file and organise documents accurately.
- Manage incoming and outgoing post, including occasional post office visits.
- Monitor and order office supplies and other requirements.
- Open new files and complete associated administrative processes.
- Provide ad hoc paralegal and administrative support during busy periods.
- Offer overflow assistance to members of the legal team.
- Maintain accurate records and handle confidential information appropriately.
- Support the smooth and efficient running of the office.
- Work collaboratively with colleagues across the firm.
Experience and Skills Sought:
- Recent graduate or experience in an administrative, office or legal support role.
- Strong organisation and attention to detail.
- Professional telephone and communication skills.
- Reliable, proactive and willing to support colleagues.
- Comfortable working with confidential information.
Hours and Benefits:
- Full-time, office-based position
- Monday to Friday 09:30 - 17:30
- Salary: circa £27,000–£28,000 per annum
- 25 days of annual leave plus 3 days over Christmas – increasing with length of service
- Benenden Healthcare
- Enhanced Adoption/Maternity/Paternity pay after a qualifying period
To find out more about this role, or to have an informal, confidential and non-committal chat, please reach out to James at Aspiria Legal.
Office Manager/Legal Assistant in Exeter employer: Aspiria Recruit
Join a thriving law firm in the heart of the city, where you will be part of a supportive and dynamic team dedicated to excellence in legal services. With a strong emphasis on employee growth, this role offers opportunities for professional development and the chance to explore your interest in law while enjoying a healthy work-life balance with generous annual leave and a collaborative work culture. Embrace the unique advantage of working in a prestigious environment that values your contributions and fosters a positive atmosphere for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager/Legal Assistant in Exeter
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Aspiria Recruit, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Office Manager/Legal Assistant in Exeter
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Aspiria Recruit, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Aspiria Recruit and the specific role of Office Manager/Legal Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Aspiria Recruit’s culture!
How to prepare for a job interview at Aspiria Recruit
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Aspiria Recruit.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Aspiria Recruit.
