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- Tasks: Provide top-notch admin support for research facilities and project coordination.
- Company: Join Aspire, a leading recruitment agency in the education sector.
- Benefits: Earn £15.40 per hour with hybrid working options.
- Why this job: Be part of a dynamic team making a real impact in higher education.
- Qualifications: Strong organisational skills and confident communication are key.
- Other info: Great opportunity for career growth in a supportive environment.
The predicted salary is between 13 - 16 £ per hour.
A higher education institution is seeking a Facilities & Projects Administrator to provide high-quality administrative support to its research facilities and management team. The role supports day-to-day operations, project coordination, and facility usage to ensure smooth delivery of research and user activity.
Responsibilities
- Provide administrative support to facility managers and senior staff, including correspondence, document management, and diary coordination.
- Coordinate meetings, events, training sessions, and workshops, including bookings, logistics, and minute-taking.
- Support facility operations, including equipment booking systems, user access records, and project administration.
- Assist with financial and data administration, including tracking income/expenditure, processing invoices, and maintaining accurate records.
- Act as a point of contact for enquiries, visitors, and facility users, ensuring a professional and responsive service.
- Maintain databases, shared systems, and web or communications content in collaboration with relevant teams.
- Work collaboratively with colleagues across facilities, finance, estates, and communications to meet deadlines and support peak workloads.
Person Specification
- Strong organisational and time-management skills, with the ability to prioritise in a busy environment.
- Excellent attention to detail and accuracy when handling data and documentation.
- Confident communicator with the ability to work effectively with a wide range of stakeholders.
- Competent IT skills, including use of spreadsheets, databases, and shared systems.
- Proactive, flexible, and able to work both independently and as part of a team.
- Previous experience in an administrative, research, or higher education environment is desirable.
If this sounds like a good role for you then please submit your CV.
Project Administrator in Manchester employer: Aspire
Contact Detail:
Aspire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or join relevant groups on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the institution and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to interact with various stakeholders. Role-play common interview questions with a friend to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience in administrative support, especially in a higher education setting. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t forget to showcase your IT skills! Mention your experience with spreadsheets, databases, and any shared systems you've used. We love seeing candidates who are tech-savvy and can handle data with accuracy.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially when it comes to your experience and skills.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Aspire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities & Projects Administrator. Familiarise yourself with the key tasks like document management, diary coordination, and project administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational and time-management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Communicate Confidently
As a point of contact for enquiries and facility users, effective communication is key. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about how you would handle various stakeholder interactions or resolve conflicts.
✨Be Proactive and Flexible
The job description highlights the need for a proactive and flexible approach. Think of instances where you've taken initiative or adapted to changing circumstances in your previous roles. Sharing these stories will illustrate your ability to thrive in a dynamic environment.
