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- Tasks: Manage exam processes and ensure smooth delivery of assessments for learners.
- Company: Reputable training organisation focused on learner success.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional development.
- Why this job: Be a key player in shaping learner success and ensuring compliance in exams.
- Qualifications: Strong education background and experience in managing examination processes.
- Other info: Fast-paced role with a focus on detail and problem-solving.
The predicted salary is between 24000 - 36000 £ per year.
We are currently recruiting for a highly organised Exam Officer to join a well‑established and reputable training organisation. This is a key role, responsible for ensuring the smooth, compliant and accurate delivery of all examination and certification processes across multiple awarding bodies. If you enjoy working in a fast‑paced environment, have strong attention to detail and take pride in supporting learner success, this could be an excellent opportunity for you.
Key Responsibilities
- Deliver invigilation training and ensure full compliance with awarding body requirements
- Invigilate both online and paper‑based examinations as required
- Plan, organise and book examinations, clearly communicating schedules and venue details to tutors and learners
- Maintain accurate student examination records and support audit‑compliant ILR submissions
- Ensure certifications are completed accurately and on time across a range of programmes
- Use EDI and other digital systems to improve accuracy, efficiency and cost‑effectiveness
- Maintain secure archives of examination results and provide official confirmation when requested
- Process and verify awarding body invoices, supporting the finance team with accurate spending forecasts
- Support enrolment activities for new apprenticeship intakes during induction periods
- Provide cover for colleagues during periods of leave or absence
Person Specification
- A strong general education, including a minimum Level 2 IT qualification
- Proven experience managing the full end‑to‑end examination process, including system security and integrity
- Experience working with awarding bodies and meeting their regulatory requirements
- Ability to prioritise effectively and manage multiple time‑critical tasks
- Excellent attention to detail and a high level of accuracy
- Confident communication skills, both written and verbal
- Proficiency in Microsoft Office and confidence using HR and finance systems
- Strong problem‑solving skills with the ability to identify and resolve issues efficiently
- Ability to build positive working relationships with both internal and external stakeholders
- A proactive, flexible approach with the ability to adapt to changing business needs
- Experience handling confidential information in line with GDPR requirements
- A commitment to continuous professional development and safeguarding responsibilities
If this sounds something of interest and you would like to hear more, apply online today.
Exams Officer employer: Aspire Recruitment
Contact Detail:
Aspire Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exams Officer
✨Tip Number 1
Network like a pro! Reach out to people in the education sector, especially those who work with awarding bodies. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to exam management and compliance. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your attention to detail during interviews. Bring examples of how you've successfully managed examination processes in the past. This will demonstrate your ability to handle the responsibilities of the Exams Officer role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Exams Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Exams Officer role. Highlight your experience with managing examination processes and any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about supporting learner success and how your attention to detail will help us maintain compliance. Keep it engaging and personal!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to demonstrate your confident communication skills in your application. Whether it's through your CV or cover letter, let us know how you effectively communicate both written and verbally.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Aspire Recruitment
✨Know Your Exam Processes
Familiarise yourself with the end-to-end examination process, especially how it relates to compliance and security. Be ready to discuss your experience with managing exams and any specific challenges you've faced.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail, particularly in maintaining accurate records and handling confidential information. This role requires precision, so be sure to demonstrate how you ensure accuracy in your work.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves communicating schedules and details to tutors and learners, showcasing your communication skills during the interview will be crucial.
✨Be Proactive and Flexible
Think of instances where you've had to adapt to changing circumstances or take initiative. The ability to manage multiple time-critical tasks is essential, so share how you've successfully navigated similar situations in the past.
