Role Overview
Our client is seeking a highly organised and proactive Part‑Time Administrative Assistant to support the daily operations of their electrical contracting business.
This role is focused mainly on projects administration and support and plays a key part in ensuring projects are well coordinated, records are accurately maintained, and communication flows effectively between internal teams, suppliers and clients.
Working Pattern
- Part‑time
- 3 Days a week
- 9:00am–5:00pm
- Initially fully remote, moving to a hybrid model (approximately 3 days office‑based)
- Flexibility required in line with business needs
Key Responsibilities
- Diary & Schedule Management
- Maintain and coordinate calendars for management and project teams
- Arrange meetings, site visits and engineer schedules efficiently
- Adjust priorities and schedules in line with business needs
- Invoicing & Financial Administration
- Prepare and issue invoices accurately and promptly
- Monitor outstanding invoices and assist with credit control
- Support purchase order processing and expense tracking
- Ensure receipts and expenses are collated and submitted to the accountant monthly
- Project & Job Tracking
- Maintain records of current and upcoming projects
- Track key job details including location, costings, materials and timelines
- Monitor tender‑stage projects and update stakeholders
- Ensure all documentation is accurate and up to date
- Procurement & Supplier Liaison
- Liaise with suppliers regarding materials and requirements
- Track orders, deliveries and timelines
- Support cost tracking and supplier coordination
- Communication & Correspondence
- Draft and manage professional email communications
- Act as a key contact for clients, suppliers and internal teams
- Handle incoming calls and general enquiries
- Administrative Support
- Maintain organised digital and physical filing systems
- Prepare reports, spreadsheets and documentation
- Assist with compliance and health & safety documentation where required
Essential Requirements
- Strong organisational and time management skills, particularly diary coordination
- Experience with invoicing and financial administration tasks
- Excellent written and verbal communication skills
- Ability to produce clear, professional written communication
- Proficiency in Microsoft Office, especially Excel for data tracking and reporting
- High level of accuracy and attention to detail
- Ability to manage multiple tasks and prioritise effectively
Desirable
- Previous experience within construction or electrical contracting environments
What’s on Offer
- Part‑time hours across 3 days per week
- Remote working initially
- Hybrid working model as the role develops
- Opportunity to join a growing business
- Clear scope for progression
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Contact Details:
Aspire Recruitment Consultants Recruitment Team
