At a Glance
- Tasks: Support operations and document control in a growing consultancy.
- Company: Join a dynamic professional consultancy with a focus on quality and efficiency.
- Benefits: Competitive salary, pension, and career development opportunities.
- Other info: Ideal for detail-oriented individuals looking to grow in a supportive environment.
- Why this job: Be part of a proactive team making a real impact in a growing business.
- Qualifications: Strong Microsoft Office skills and previous admin experience required.
Our client is seeking a proactive and highly organised Administrator to support the development and day-to-day operation of a growing professional consultancy business. This role extends beyond traditional administration and will involve supporting operational systems, project tracking, compliance processes, documentation control, and client coordination. Working closely with the Director and technical team, you will help ensure the business operates efficiently, professionally, and in line with quality and regulatory standards.
Key Responsibilities
- Supporting the setup and ongoing management of operational systems and internal processes
- Maintaining project records, registers, and tracking spreadsheets
- Managing document control and formatting technical and compliance documentation
- Assisting with quality management procedures aligned to ISO 9001 principles
- Preparing reports, correspondence, and client communications
- Managing inboxes, calendars, and meeting coordination
- Preparing fee proposals and client quotations
- Preparing and issuing statutory building control documentation, including applications, notices, certificates, and formal correspondence
- Collating audit information and performance returns through internal IT systems
- Supporting regulatory and compliance documentation where required
- Assisting with the development of templates, procedures, and guidance documents
- Providing general administrative support across the business
Essential Requirements
- Excellent Microsoft Office skills, particularly Word and Excel
- Strong written English, grammar, and attention to detail
- Highly organised with the ability to manage multiple tasks effectively
- Professional written and verbal communication skills
- Ability to work independently and use initiative
- Previous experience within an administrative or coordination role
- Experience working with ISO 9001 quality systems or similar
Desirable
- Experience within construction, engineering, property, or professional services
- Experience preparing formal or statutory documentation
- Document control or compliance administration experience
- Experience improving or implementing office systems and processes
- Familiarity with CRM or project management software
- Office management experience
Personal Qualities
- Proactive and solutions-focused
- Comfortable working within a growing business environment
- Detail-oriented and methodical
- Professional and reliable
- Positive and collaborative
- Motivated by contributing to the growth of a new organisation
Package
- Salary: £26,000.00–£32,000.00 per year
- Full-time, permanent position
- Company pension
- Career development opportunities within a growing business
- Supportive and professional working environment
Application Process
Due to the high volume of applications, Aspire Recruitment will only contact candidates who have been shortlisted for the role. We encourage you to apply for future opportunities as they arise.
Operations & Document Control Administrator in Ashford employer: Aspire Recruitment Consultants
Join a dynamic and supportive consultancy where your organisational skills will directly contribute to the growth and efficiency of the business. With a focus on professional development, you will have the opportunity to enhance your career in a collaborative environment that values quality and compliance. Enjoy a competitive salary, a company pension, and the chance to be part of a team that is committed to excellence in service delivery.
Contact Details:
Aspire Recruitment Consultants Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Document Control Administrator in Ashford
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you’re not just a fit for the role, but for their team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great way to stand out!
We think you need these skills to ace Operations & Document Control Administrator in Ashford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations & Document Control Administrator role. Highlight your experience with operational systems, document control, and any relevant compliance processes. We want to see how your skills match what we're looking for!
Show Off Your Writing Skills:Since strong written English and attention to detail are key for this role, take the time to proofread your application. Use clear and professional language, and don’t forget to showcase your ability to prepare reports and client communications.
Be Proactive in Your Cover Letter:In your cover letter, demonstrate your proactive nature and solutions-focused mindset. Share examples of how you've improved office systems or managed multiple tasks effectively in previous roles. We love seeing candidates who take initiative!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Aspire Recruitment Consultants
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations & Document Control Administrator role. Familiarise yourself with operational systems, project tracking, and compliance processes. This will help you answer questions confidently and show that you're proactive and organised.
✨Showcase Your Skills
Highlight your Microsoft Office skills, especially in Word and Excel. Prepare examples of how you've used these tools in previous roles to manage documents or track projects. This will demonstrate your attention to detail and ability to handle multiple tasks effectively.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing document control or preparing compliance documentation. Think of past experiences where you've successfully navigated similar challenges and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company’s growth and operations. Inquire about their current projects or how they implement ISO 9001 principles. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
