Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide front-of-house service and administrative support in a busy school environment.
- Company: A vibrant school in the Dudley area with a focus on student welfare.
- Benefits: Part-time hours, supportive team, and opportunities for training.
- Why this job: Make a difference in students' lives while gaining valuable office experience.
- Qualifications: GCSE or NVQ Level 2 in literacy and numeracy; First Aid qualification is a plus.
- Other info: Dynamic role with potential for personal growth and development.
The predicted salary is between 1200 - 1800 £ per month.
A school in the Dudley area is seeking a reliable and well-organised School Office Administrator to join its office team on a part-time basis to cover a period of maternity leave. This is a key front-facing role within the school and would suit an individual with strong administrative skills who is confident working in a busy educational environment. A First Aid qualification is desirable.
Working Hours
School hours (exact start and finish times will vary depending on the school) typically between 8.00am - 4.00pm, Monday to Friday. Hours and working pattern to be confirmed with the successful candidate.
Key Responsibilities
- Provide an effective and professional front-of-house service and administrative support to the school, adhering to safeguarding requirements at all times.
- Issue communications and letters to parents, staff, and pupils as required.
- Manage telephone, email, and face-to-face enquiries from all school stakeholders.
- Utilise ParentMail for school communications, including managing registrations and responding to queries.
- Support the organisation and administration of school events, trips, and related activities.
- Receive and manage all deliveries into school, including distribution to staff and associated administration.
- Manage incoming and outgoing post.
- Assist with the management and monitoring of school stock items.
- Undertake a range of school administration tasks, including Under 5s milk returns, goods receipting, and agency spreadsheets.
- Administer first aid as required by the role.
Data Management
- Maintain and update pupil records using the school's management information systems, ensuring accuracy and compliance with data protection requirements.
Support for the School
- Comply with policies and procedures relating to safeguarding, health and safety, security, confidentiality, and data protection, reporting concerns appropriately.
- Contribute to the overall ethos, values, and aims of the school or Trust.
- Participate in training, performance development, and learning activities as required.
- Attend and contribute to meetings as required.
- Undertake any other duties commensurate with the responsibilities and grade of the role.
The Ideal Candidate
Experience
- Demonstrable office-based administrative experience, including the development and use of administrative systems.
- Previous school office experience is desirable but not essential.
Qualifications / Training
- Educated to GCSE or NVQ Level 2 standard (or equivalent) in literacy and numeracy.
- Willingness to undertake relevant training as required.
- First Aid qualification (desirable).
Practical Skills
- Confident and effective use of ICT packages.
- Very good keyboard and data entry skills.
- Ability to use standard office equipment (e.g. computer, photocopier, telephone).
- Ability to plan, implement, and maintain effective administrative systems.
Safeguarding
This role involves working with children and young people. The successful candidate will be required to undertake an enhanced DBS check and comply with all safeguarding policies and procedures. The cost of the DBS check will be the responsibility of the successful candidate.
How to Apply
To apply, please submit your CV outlining your suitability for the role. Applications will be managed by a recruitment agency on behalf of the school.
School Office Administrator in Dudley employer: Aspire People
Contact Detail:
Aspire People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Office Administrator in Dudley
✨Tip Number 1
Get to know the school! Research their values, ethos, and any recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or through mutual connections. They can provide insider info and maybe even put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to school administration. Think about how your skills match the job description and be ready to share specific examples from your experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace School Office Administrator in Dudley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the School Office Administrator role. Highlight your administrative skills and any relevant experience, especially in educational settings. We want to see how you can fit into our busy school environment!
Showcase Your Communication Skills: Since this role involves a lot of front-facing interactions, emphasise your communication skills in your application. Mention any experience dealing with parents, staff, or pupils, as this will show us you're ready for the challenge.
Highlight Relevant Qualifications: If you have a First Aid qualification or any other relevant training, make sure to mention it! It’s a great way to stand out and shows us you’re prepared for the responsibilities of the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Don’t miss out on this opportunity!
How to prepare for a job interview at Aspire People
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a School Office Administrator. Familiarise yourself with tasks like managing communications, handling enquiries, and maintaining pupil records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong administrative skills, be prepared to discuss your experience with office systems and organisation. Bring examples of how you've successfully managed multiple tasks or events in a busy environment. This will highlight your ability to thrive under pressure.
✨Prepare for Safeguarding Questions
Given the nature of the role, expect questions related to safeguarding and child protection. Brush up on relevant policies and be ready to discuss how you would handle sensitive situations. This shows that you take the responsibility seriously and are committed to the welfare of students.
✨Practice Your Communication Skills
As a front-facing role, effective communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to simulate the interview environment. This will help you feel more at ease when discussing your qualifications and experiences.
