At a Glance
- Tasks: Support HR functions and provide admin assistance across our School Trust.
- Company: Join a friendly and supportive team dedicated to education.
- Benefits: Gain valuable experience in HR and administration with potential for permanent role.
- Other info: Temporary role with flexible hours and opportunities for growth.
- Why this job: Make a difference in schools while developing your skills in a dynamic environment.
- Qualifications: Organised, detail-oriented, and confident in handling confidential information.
Location: Central Trust Office, with travel to schools within the Trust.
We are looking for a highly organised and proactive HR Administrator to join our friendly and supportive School Trust team. Based primarily at our central office, you will provide effective HR and administrative support across the Trust, with travel to a couple of our schools as required. This is a varied role that would suit someone who enjoys working with people, is confident handling confidential information and has excellent attention to detail. There will also be some involvement in finance and payroll administration, although previous finance experience is not essential as training and support can be provided. This is a temporary role working 8-4 Monday - Thursday and 8-3:30 on a Friday. To start ASAP and running until at least Christmas. There may be the option of a permanent position but that is not guaranteed.
Key responsibilities
- Providing general administrative support to the HR function and schools across the Trust
- Maintaining accurate and up-to-date employee records and HR systems
- Supporting the recruitment process, including preparing adverts, arranging interviews and completing pre-employment checks
- Assisting with new starter and leaver processes
- Preparing HR documentation, letters and contracts
- Supporting managers and staff with general HR queries
- Monitoring and maintaining records relating to sickness absence, annual leave and other employee information
- Assisting with payroll administration and providing relevant information to the payroll team
- Supporting basic finance administration, such as processing invoices, checking information and maintaining records
- Producing reports and maintaining accurate spreadsheets and databases
- Ensuring HR processes and documentation are completed accurately and on time
- Liaising with staff, school leaders and external providers when required
- Providing administrative support for meetings, training and other HR-related activities
- Travelling occasionally to other schools within the Trust to provide on-site support
About you
- Highly organised with excellent attention to detail
- Confident using Microsoft Office, particularly Word and Excel
- Able to manage confidential and sensitive information appropriately
- A strong communicator who is comfortable dealing with staff at all levels
- Able to prioritise and manage a varied workload
- Reliable, professional and able to work independently as well as part of a team
- Previous HR or school administration experience would be advantageous, but is not essential
- Some experience of finance or payroll administration would be beneficial, but is not essential
Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
HR Administrator in Coalville employer: Aspire People
Aspire People is an exceptional employer for FE & College Lecturers in South Wales, offering competitive pay rates of £28 - £45 per hour along with a £100 sign-up bonus after 20 days of work. With a strong commitment to employee growth through free CPD and safeguarding training, as well as dedicated consultant support, Aspire People fosters a flexible and inclusive work culture that empowers educators to inspire the next generation while enjoying meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator in Coalville
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Aspire People!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Aspire People.
We think you need these skills to ace HR Administrator in Coalville
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Aspire People. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Aspire People and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Aspire People. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Aspire People's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Aspire People
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Aspire People.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Aspire People will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Aspire People and how you would contribute to adapting HR strategies.
