At a Glance
- Tasks: Ensure smooth office operations and manage a small admin team for excellent service.
- Company: Professional services firm with a supportive, family-like culture.
- Benefits: Competitive salary, 25 days holiday, pension, and free snacks.
- Other info: Great career growth opportunities with a focus on internal promotions.
- Why this job: Join a growing team and make a real impact in a dynamic environment.
- Qualifications: 3+ years in operations, strong communication, and team management skills.
The predicted salary is between 34000 - 46000 € per year.
Location: Southampton
Salary: c £40k DOE
Hours: 35 hours pw, flex. Core hours 10am-4pm office based
Benefits: 25 days hols, pension, cycle to work scheme, Employee Assistance Programmes, Income Protection scheme, free fruit, tea and coffee, some parking
Aspire Jobs are delighted to be working exclusively with our professional services client to recruit an experienced Operations and Facilities Manager. The Operations and Facilities Manager is responsible for the smooth running of the office and central admin function. Reporting to the Managing Director, the Operations and Facilities Manager will be responsible for ensuring that key office, IT and central admin functions operate effectively and for providing a positive experience for clients and employees. You will also be responsible for cost monitoring and some elements of change management.
The successful Operations and Facilities Manager will be able to demonstrate:
- A minimum of 3 years’ experience in an operations and facilities role, ideally in a professional practice
- Ability to manage a team (around 5-6 administration staff)
- Curiosity and a professional, commercial approach
- Strong verbal and written communication skills
- Excellent administration, planning and organisational skills
- Ability to balance workload and consistently meet deadlines
You will be working in an open plan office alongside helpful and supportive colleagues. The company has a real "family feel" to its culture and the team are very focused but supportive. They look to promote from within where possible and have a lot of longevity within the team. With some impressive growth plans over the next 5 years this is a great time to join them.
The responsibilities of the Operations & Facilities Manager will include:
- Managing a small central admin team and overseeing the co-ordination of central admin activities with a view to providing excellent service to internal stakeholders
- Ensuring that processes and procedures are in place to ensure that office facilities are managed effectively and provide a safe and pleasant environment for the benefit of staff and visitors. This will include:
- Day to day cleaning and facilities management
- Repairs and improvement management
- Management of IT service provider including onsite engineer
- Car park management
- Desk resource management
- Management of key supplier contracts including cleaning and maintenance service providers, utility providers, insurance providers
- Overhead cost management
- Oversight of compliance activities and reporting to regulators (ICAEW, UK200, PII, H&S, AML, GDPR etc.)
- Oversight of professional indemnity monitoring
- Managing key central software services such as Docusign and Veriphy
Operations and Facilities Manager in Southampton employer: Aspire Jobs
Join a dynamic and supportive team in Southampton as an Operations and Facilities Manager, where you will enjoy a family-oriented work culture that prioritises employee well-being and professional growth. With competitive benefits including 25 days of holiday, a pension scheme, and opportunities for internal promotion, this role offers a meaningful career path within a company poised for impressive growth over the next five years.
StudySmarter Expert Advice🤫
We think this is how you could land Operations and Facilities Manager in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about creating a positive environment, be ready to share how you can contribute to that family feel they pride themselves on.
✨Tip Number 3
Showcase your experience with specific examples during interviews. Talk about your past roles in operations and facilities management, especially how you've improved processes or managed teams effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Operations and Facilities Manager in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations and Facilities Manager role. Highlight your relevant experience, especially in managing teams and overseeing office functions. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your past successes in operations and facilities management that demonstrate your curiosity and professional approach.
Show Off Your Communication Skills:Strong verbal and written communication skills are key for this role. Make sure your application reflects this! Keep your language clear and concise, and don’t forget to proofread for any typos or errors before hitting send.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our family!
How to prepare for a job interview at Aspire Jobs
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations and Facilities Manager role. Brush up on your knowledge of facilities management, compliance activities, and team management. Being able to discuss specific examples from your past experience will show that you're not just familiar with the role, but that you can excel in it.
✨Showcase Your Leadership Skills
Since you'll be managing a small admin team, it's crucial to demonstrate your leadership abilities. Prepare examples of how you've successfully led teams in the past, tackled challenges, and fostered a positive work environment. This will help the interviewers see you as a strong candidate who can contribute to their supportive culture.
✨Communicate Clearly
Strong verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your curiosity and engagement with the company’s operations and future plans.
✨Emphasise Your Organisational Skills
With responsibilities like cost monitoring and managing multiple suppliers, showcasing your organisational skills is key. Be ready to discuss how you prioritise tasks, manage deadlines, and ensure smooth operations in your previous roles. This will reassure them that you can handle the demands of the position effectively.
