Office Manager - Part time in Bournemouth

Responsibilities

You will be required to carry out a range of HR/ administration duties within your role.

The People We Support

• To work in accordance with 3Hive's Ethos.
• To ensure that the young people they support are treated with respect, dignity and equality.
• To be personally responsible for the standard and quality of your practice.
• To safeguard and promote the welfare of the young people you support.
• To maintain appropriate confidentiality of information.
• To adhere to 3Hive's policies and procedures.
• To bring to the attention of a senior colleague any matter for concern over the well-being, safety or safeguarding of a young person we support.

Our Staff

• To maintain accurate and confidential files for the staff and young people within the homes of 3Hive.
• To ensure timely and accurate reporting and logging of staff shift hours, sickness, annual leave in accordance with the 3Hive payroll deadlines.
• To log Staff training both on our Clearcare System and Excel Spreadsheet
• To take an active part in Recruitment - Following Our Safer Recruitment Policy - Ensuring all checks are completed and logged - DBS and Right to work checks.
• Support the senior management team on the induction program of new staff, probation reviews and ongoing training schedules.
• Communicate staff notifications via Outlook.
• To provide administrative support, as directed by the Service Manager/Homes Directors for staff team meetings, internal investigation, disciplinary and grievance meetings, and any other HR meetings, ensuring that relevant procedures are followed.
• To act professionally and work co-operatively as a member of a staff team, and contribute to a culture of open communication, to include constructive feedback for self and colleagues, including volunteers.
• To promote equality of opportunity, a respect for diversity and anti-oppressive practice.
• Ensure all staff information is kept up to date on the management reporting systems.
• To ensure that all communications and correspondence are dealt with in an efficient and effective manner.
• To provide comprehensive administrative and operational support as required including Home, Staff and Young People diary management, written and verbal communication with social workers and other professionals.
• Support Maintenance of documentation required to comply with the Home's regulations including Ofsted quality standards.
• To work within the code of confidentiality and ensure that records in the home are stored in a manner which is compliant with the General Data Protection Regulations.
• To strictly adhere to 3Hive's protection and safeguarding policies /procedures