At a Glance
- Tasks: Provide HR and administrative support to empower young people in care.
- Company: Join a family-run business dedicated to supporting youth independence.
- Benefits: Flexible part-time hours with a competitive salary up to £32k pro rata.
- Other info: Be part of a supportive team in a dynamic environment.
- Why this job: Make a real difference in the lives of young people while developing your skills.
- Qualifications: Strong admin skills, good with MS Office, and a caring nature.
The predicted salary is between 28800 - 35200 £ per year.
- Location
- : Boscombe
Salary
to £32k pro rata
Hours
- Tuesday-Thursday
- 10am-3pm (with some flexibility)
Aspire Jobs are delighted to be working in an exclusive partnership with 3 Hive Ltd. 3Hive Ltd is a family run business operating semi-independent provisions to young people within the care system. 3Hive currently operate 4 homes in the BCP area providing a therapeutic supported accommodation service to young people 16+.
They are committed to empowering and supporting young people during their transitional phase towards Independence, ensuring they have the necessary skills, guidance, and opportunities to thrive.
Their homes are set up to be like a family home or as close as possible.
They offer a 24/7 service to the young people they look after.
They are now looking for a part-time Office Manager to join their small admin team.
The role is available due to retirement.
The main purpose of this role is to provide a comprehensive and confidential HR/administrative support to the Registered Service Manager and Directors.
You will be the first point of contact for all staff from and HR perspective.
You will be efficient, competent and possess a good understanding of the administrative functions and systems used for 3Hive, providing the leadership team and other staff members with a high level of assistance, information, and helpful support in relation to the data and functions that these provide.
- You will also provide administrative support as required across other areas of the homes
- The successful Office Manager will: -
- Ideally have previous HR or strong admin experience (HR experience preferred but not essential)
- Be good with computer systems and familiar with MS Office (Excel, Word, Outlook and Powerpoint)
- Be process driven with excellent attention to detail
- Ideally have some compliance admin experience as this is a heavily regulated industry
- Have a high level of written and verbal communication
- Have a good sense of humour
- Be caring in nature and have the ability to work in a busy environment
- Look professional and drive
- Be able to prioritise
- Have excellent organisational skills with the ability to set priorities
Responsibilities
You will be required to carry out a range of HR/ administration duties within your role.
- The People We Support
- To work in accordance with 3Hives Ethos.
- To ensure that the young people they support are treated with respect, dignity and equality.
- To be personally responsible for the standard and quality of your practice.
- To safeguard and promote the welfare of the young people you support.
- To maintain appropriate confidentiality of information.
- To adhere to 3Hives policies and procedures.
- To bring to the attention of a senior colleague any matter for concern over the well-being, safety or safeguarding of a young person we support.
- Our Staff
- To maintain accurate and confidential files for the staff and young people within the homes of 3Hive.
- To ensure timely and accurate reporting and logging of staff shift hours, sickness, annual leave in accordance with the 3Hive payroll deadlines.
- To log Staff training both on our Clearcare System and Excel Spreadsheet
- To take an active part in Recruitment
- Following Our Safer Recruitment Policy
- Ensuring all checks are completed and logged
DBS and Right to work checks.
- Support the senior management team on the induction program of new staff, probation reviews and ongoing training schedules.
- Communicate staff notifications via Outlook.
- To provide administrative support, as directed by the Service Manager/Homes Directors for staff team meetings, internal investigation, disciplinary and grievance meetings, and any other HR meetings, ensuring that relevant procedures are followed.
- To act professionally and work co-operatively as a member of a staff team, and contribute to a culture of open communication, to include constructive feedback for self and colleagues, including volunteers.
- To promote equality of opportunity, a respect for diversity and anti-oppressive practice.
- Ensure all staff information is kept up to date on the management reporting systems.
- To ensure that all communications and correspondence are dealt with in an efficient and effective manner.
- To provide comprehensive administrative and operational support as required including Home, Staff and Young People diary management, written and verbal communication with social workers and other professionals.
- Support Maintenance of documentation required to comply with the Homes regulations including Ofsted quality standards.
- To work within the code of confidentiality and ensure that records in the home are stored in a manner which is compliant with the General Data Protection Regulations.
- To strictly adhere to 3Hives protection and safeguarding policies /procedures
- PLEASE NOTE ANY APPLICATIONS SENT DIRECTLY TO 3 HIVE LTD WILL BE FORWARDED TO ASPIRE JOBS
- TPBN1_UKTJ
Office Manager- part time in Bournemouth employer: Aspire Jobs Limited
Join our dynamic team in Bournemouth as a Facilities Assistant, where we prioritise employee well-being and growth. With competitive benefits including 20 days of holiday plus bank holidays, a birthday off, and a supportive work culture that encourages staff socials, you will thrive in an environment that values your contributions. Our commitment to your professional development and a performance-based bonus structure makes this an excellent opportunity for meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager- part time in Bournemouth
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Aspire Jobs Limited.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Aspire Jobs Limited looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Office Manager- part time in Bournemouth
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Aspire Jobs Limited, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Aspire Jobs Limited.
How to prepare for a job interview at Aspire Jobs Limited
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Aspire Jobs Limited. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Aspire Jobs Limited. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
