At a Glance
- Tasks: Welcome clients and support the legal team with administrative tasks.
- Company: Aspion, a busy solicitors’ office in St Helens.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Join a team that values transparency, innovation, and collaboration.
- Why this job: Be the first point of contact and make a difference in a dynamic legal setting.
- Qualifications: Strong organisational skills and a professional attitude.
The predicted salary is between 21000 - 29000 £ per year.
Aspion are looking for a professional and well-organised Receptionist / Administrator to join a very busy solicitors’ office in the St Helens area. This is a dual role that combines front-of-house reception duties with secretarial and administrative support for the legal team. The ideal candidate will be the first point of contact for clients visiting or calling the office, providing a warm and professional welcome. In addition, they will assist with secretarial tasks including audio typing, document preparation, and managing electronic case files.
Key Responsibilities:
- Reception Duties:
- Meet and greet clients and visitors in a professional and courteous manner.
- Handle incoming calls and emails, directing queries to the appropriate team members.
- Manage the reception area, ensuring it remains tidy and presentable.
- Book and manage meeting rooms, appointments, and client visits.
- Handle incoming and outgoing post and deliveries.
- Secretarial & Administrative Duties:
- Produce accurate transcripts and legal correspondence using audio typing and digital dictation.
- Complete and maintain electronic forms and case documents.
- Support solicitors with diary management, filing, scanning, and document organisation.
- Update and manage client information within the case management system.
- Ensure confidentiality and compliance with data protection and firm policies at all times.
At Aspion, our core values have been built around the importance of transparency, innovation, passion and collaboration. As such, we are committed to open communication and the protection of your privacy.
Receptionist/Secretary in St Helens employer: Aspion
Aspion is an excellent employer that values transparency, innovation, and collaboration, making it a fantastic place for professionals seeking meaningful work in a supportive environment. Located in St Helens, our solicitors' office offers a dynamic work culture where employees are encouraged to grow through continuous learning and development opportunities. With a focus on teamwork and open communication, we ensure that every team member feels valued and empowered in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Secretary in St Helens
✨Tip Number 1
First impressions matter! When you walk into that interview, make sure to greet everyone with a smile and a firm handshake. We want you to show off your warm and professional side right from the get-go.
✨Tip Number 2
Be prepared to chat about your experience with audio typing and document preparation. We know you’ve got the skills, so let’s hear how you can bring that expertise to the table during the interview!
✨Tip Number 3
Don’t forget to ask questions! Show us that you’re genuinely interested in the role and the company. It’s a great way to demonstrate your enthusiasm and commitment to being part of the team.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Receptionist/Secretary in St Helens
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A warm and friendly tone can go a long way, especially for a role that involves meeting clients.
Tailor Your CV:Make sure to tailor your CV to highlight relevant experience for the Receptionist/Secretary role. Focus on your front-of-house skills and any administrative tasks you've handled before. We love seeing how your past experiences align with what we need!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points for your skills and experiences to make it easy for us to read. Remember, we’re looking for someone organised, so show us you can communicate effectively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application directly. Plus, it shows you’re keen and know where to find us. We can’t wait to hear from you!
How to prepare for a job interview at Aspion
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Secretary. Familiarise yourself with tasks like audio typing and managing electronic case files. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Practice Your People Skills
As the first point of contact for clients, your interpersonal skills are crucial. Practice greeting someone warmly and handling common queries. You might even want to role-play with a friend to get comfortable with the types of interactions you’ll have in the office.
✨Showcase Your Organisational Skills
Being organised is key in this role. Prepare examples of how you've managed multiple tasks or kept things tidy in previous jobs. Bring up specific instances where your organisational skills made a difference, especially in busy environments.
✨Demonstrate Your Tech Savviness
Since you'll be using various software for document preparation and case management, brush up on your tech skills. Be ready to discuss any relevant software you've used before, and if possible, mention your ability to quickly learn new systems.
