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For Companies At a Glance
- Tasks: Support procurement and production, manage logistics, and ensure system updates.
- Company: Join Aspinal of London, a prestigious brand known for luxury leather goods.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a creative team, enhance your skills, and contribute to quality standards.
- Qualifications: Strong Excel skills and excellent communication; self-motivated and organised.
- Other info: Office attendance required at least 4 days a week in Fernhurst.
The predicted salary is between 28800 - 43200 £ per year.
Aspinal of London is looking for a Production Administrator Assistant to join our Production Team at our Head Office in West Sussex. This role supports procurement and production of the supplier category, handling administrative duties and ensuring system updates. It also involves logistics support, managing monthly spends, and coordinating freight and uplifts. This role requires attendance in the office at least 4 days per week in Fernhurst.
Accountabilities:
- Ensure system accuracy, especially NAV and PO Schedule.
- Chase deliveries & paperwork to provide visibility of intake; update NAV and communicate with Goods In team.
- Monitor the production critical path, especially ex-factory dates, and flag issues.
- Support logistics and supplier communication, including critical path updates.
- Maintain key business documents.
- Check prices, SKUs, and orders for accuracy.
- Manage team calendar with key dates and holidays.
Product Ordering Cycle:
- Assist in daily communication with suppliers.
- Upload and confirm orders on NAV.
- Ensure PO logging and requirements communication to Raw Materials Team.
- Keep NAV updated with recent information.
- Maintain PO Schedule.
- Match supplier invoices within 48 hours and notify discrepancies.
Monitoring Shipments:
- Update delivery schedules weekly in NAV.
- Share packing lists and schedule deliveries.
- Verify packing lists with intake units and address issues.
- Amend blends as needed with support from managers.
- Match invoices with stock intake and forward to finance.
Assisting with QC:
- Understand Aspinal’s quality standards and flag issues.
- Support quality control processes.
Strong Excel skills required. Self-motivated with good time management. Excellent communication skills with teams and suppliers.
Production Administrator Assistant employer: Aspinal of London
Contact Detail:
Aspinal of London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production Administrator Assistant
✨Tip Number 1
Familiarise yourself with Aspinal of London's products and their quality standards. Understanding their brand ethos will help you communicate effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your Excel skills, as strong proficiency is required for this position. Consider taking a quick online course or tutorial to ensure you're comfortable with functions and data management, which will be crucial for managing production schedules.
✨Tip Number 3
Network with current or former employees of Aspinal of London on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can give you an edge in your application process.
✨Tip Number 4
Prepare to discuss your time management and organisational skills in detail. Since the role involves managing calendars and coordinating logistics, having specific examples ready will showcase your ability to handle multiple tasks efficiently.
We think you need these skills to ace Production Administrator Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Production Administrator Assistant position. Tailor your application to highlight relevant skills and experiences that align with these duties.
Craft a Tailored CV: Create a CV that specifically addresses the skills mentioned in the job description, such as strong Excel skills, time management, and communication abilities. Use bullet points to clearly outline your relevant experience and achievements.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your previous experience relates to the tasks outlined in the job description, such as managing logistics or handling administrative duties.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the Production Administrator Assistant role.
How to prepare for a job interview at Aspinal of London
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Production Administrator Assistant. Familiarise yourself with procurement processes, logistics support, and how to manage production schedules. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Excel Skills
Since strong Excel skills are crucial for this position, be prepared to discuss your experience with spreadsheets. You might even want to bring examples of how you've used Excel in previous roles to manage data or streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding logistics and supplier communication. Think of past experiences where you had to chase deliveries or resolve discrepancies, and be ready to share those stories.
✨Demonstrate Strong Communication Skills
As the role involves liaising with suppliers and internal teams, highlight your communication skills during the interview. Be clear and concise in your responses, and consider discussing how you've effectively communicated in challenging situations in the past.
