Facilities Maintenance Specialist

Under the direction of the Senior Manager of Facilities Operations, the Facilities Maintenance Specialist, Cruelty Recovery Center (CRC) is responsible for overseeing and conducting the regular maintenance and repairs, general housekeeping, landscape maintenance, snow and ice removal, vendor management, and equipment preventative maintenance of the CRC property, buildings, and equipment.

What You’ll Do

• The Facilities Maintenance Specialist, CRC reports directly to the Senior Manager Facilities Operations and has no direct reports.
• This position is an on-site role and reports to the Cruelty Recovery Center (CRC) ASPCA location.
• The Facilities Maintenance Specialist must be willing to work a flexible schedule of 40 hours per week, 7am-3pm with a one-hour lunch (Monday-Friday) but also be on call 24/7 as necessary in case of emergency.
• On occasion this position may be required to work overtime or adjust daily hours to address emergencies.
• Under extreme emergencies, for instance a severe storm, it may be necessary to remain in the building overnight for the safety and security of the animals.

Responsibilities

• Perform preventative maintenance and predictive maintenance on buildings and facilities to maintain/improve conditions, operational and mechanical systems.
• Perform routine maintenance and minor repairs to buildings and facilities including carpentry, plumbing, general repair, sheetrock repair and light electrical work.
• Proficient in use of hand/power tools.
• Manage workorder system for that site, create and address workorders promptly, properly document repairs and closeout workorders appropriately.
• Perform or coordinate repairs to equipment and appliances.
• Order parts and supplies when needed in accordance with ASPCA procurement procedures.
• Work with Fleet Coordinator to schedule and transport vehicles for repairs.
• Perform landscaping tasks, groundskeeping, and remove snow/ice as needed.
• Plan, organize and direct the general maintenance and repair of the entire facility.
• Track and confirm all planned preventative maintenance is completed as contracted, cost effectively, on time and to a safe satisfactory standard.
• Analyze operations of various site infrastructure systems, determine root cause of problems/malfunctions and take corrective action to restore to operating condition.
• Inspect and monitor essential building systems to ensure optimal operation.
• Perform routine safety inspections around facility for OSHA compliance.
• Perform routine mechanical inspections in and around the facility.
• Maintain and secure supplies inventory.
• Maintain and monitor all fire life safety systems.

Administration

• Follow ASPCA guidelines for vendor contract management.
• Obtain and track vendor/contractor Certificates of Insurance.
• Liaise with contractors and external suppliers to clearly communicate ASPCA safety, technical and contractual standards.
• Oversee facilities related projects as necessary.
• Prepare weekly/monthly maintenance and repair reports.
• Assist and coordinate work activities among departments.
• Conduct orientation training and in service training to explain policies, work procedures, and safety protocols to appropriate personnel when necessary.
• Maintain product specifications and SDS sheets, updating when necessary.
• Report issues and discrepancies to supervisor.
• Provide weekly updates to supervisor and onsite program leadership as needed.

Facilities Management

• Interact with ASPCA leadership, supervisors and program managers to effectively communicate facility status, necessary repair concerns, or potential improvements.
• Inspect and monitor housekeeping service performance and take corrective action.
• Manage vendor schedules to reflect programmatic needs.
• Support and participate in management initiatives from Facilities Division as well as CRC Program Teams.
• Support Senior Manager in forecasting and executing Capital Improvement projects.
• Monitor building BMS system to ensure building temperatures are comfortable for staff and animals.

Qualifications

• Proficiency in understanding building related systems required.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint.
• Highly organized with an emphasis on time management.
• Detail-orientated.
• Proficiency in communicating both written and verbally with staff at all levels and members of the public.
• Proficiency in working well as a team member with a neat appearance and a respectful attitude.
• Proficiency in taking initiative and being proactive.
• Ability and desire to learn.
• Must be able to lift a minimum of 50lbs.
• Ability to exemplify ASPCA’s core values and behavioral competencies.

Education and Work Experience

• High School Diploma or equivalent experience required.
• Minimum 5 years’ facilities property maintenance experience with building systems including but not limited to HVAC, electrical, plumbing, and carpentry required.
• Minimum 2 years’ experience in facilities management role required.
• Minimum 1 year experience using work order systems.

Training / Licensing Requirements

• Valid Driver’s License.
• OSHA 10-hour training certificate (Will need to obtain within 90 days after employment).
• OSHA 30-hour training certificate (Will need to obtain within 365 days after employment).
• Any applicable Fire/Safety certificates required by local municipalities (Will need to obtain within 90 days after employment).

Benefits

• Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
• Flexible time off that includes vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company paid holidays.
• Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions.
• Robust professional development opportunities, including classes, on-the-job training, coaching and mentorship with industry-leading peers.

Equal Employment Opportunity

The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.