At a Glance
- Tasks: Coordinate freelance bookings, manage procurement processes, and support the Creative Studios team.
- Company: Join ASOS, a fashion-forward company that values creativity and individuality.
- Benefits: Flexible working environment, opportunities for growth, and a vibrant team culture.
- Other info: Embrace diversity and contribute to a culture of inclusivity.
- Why this job: Be part of a dynamic team that empowers you to express your true self.
- Qualifications: Strong organisational skills and ability to build relationships with stakeholders.
The predicted salary is between 30000 - 40000 £ per year.
Company Description
We're ASOS. We blend our flair for fashion with our love of cutting‑edge technology, but more importantly we’re interested in how we can bring the best out of you. We exist to give people the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgment, and channel your creativity into a platform used by millions.
Job Description
Reporting to the Production Operations Manager, you will be responsible for a range of administrative tasks across resourcing, purchasing and operational support. The role requires building strong working relationships with the wider Operations team and key departmental stakeholders.
What you'll be doing...
- Use Freelance management systems to issue booking confirmations, process job setups and process and approve timesheets for Freelancers.
- Collaborate with the wider Operations team to extract accurate booking information for freelancers, escalating issues as required.
- Manage non‑Studio Team freelance bookings, ensuring teams are informed of unfulfilled requests.
- Raise purchase orders, arrange bank transfers and manage credit card purchases for necessary Creative Studios teams, communicating and resolving any related queries.
- Handle all purchasing and procurement admin queries for the Creative Studios.
- Process, verify and reconcile supplier and model agency invoices.
- Liaise with suppliers to resolve queries regarding shipments, Purchase Orders or payments.
- Support the efficient sourcing and booking of freelance talent.
- Build and maintain relationships with key departmental stakeholders to facilitate payment processes.
- Coordinate and manage the setup of new suppliers across the department.
- Manage team credit card expenses in line with the budget and phasing document.
- Maintain and update expenditure trackers in line with monthly budgets.
- Monitor data quality from all relevant sources and escalate issues to the Senior Operations Coordinator and/or Production Operations Manager when necessary.
Supporting our culture by championing Diversity, Equity
Freelance & Procurement Operations Coordinator employer: ASOS
At ASOS, we pride ourselves on fostering a vibrant and inclusive work culture where creativity thrives and every individual is encouraged to express their true self. As a Freelance & Procurement Operations Coordinator, you will benefit from our commitment to employee growth through continuous learning opportunities and the chance to collaborate with a dynamic team in a fast-paced environment. Located in a hub of innovation, ASOS offers unique advantages such as access to cutting-edge technology and a supportive atmosphere that champions diversity and equity.
StudySmarter Expert Advice🤫
We think this is how you could land Freelance & Procurement Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at ASOS. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching ASOS's culture and values. Show us how your skills align with our mission to empower creativity and confidence. Be ready to share examples of how you've built strong relationships in past roles.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience. Focus on how you’ve handled procurement tasks and collaborated with teams in previous jobs.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of the ASOS family.
We think you need these skills to ace Freelance & Procurement Operations Coordinator
Some tips for your application 🫡
Show Your Passion for Fashion and Tech:When you're writing your application, let your love for fashion and technology shine through. We want to see how you blend creativity with operational skills, so don’t hold back on sharing your unique perspective!
Tailor Your Experience:Make sure to highlight your relevant experience in freelance management and procurement. We’re looking for specific examples that demonstrate your ability to handle administrative tasks and build relationships with stakeholders.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make it easy for us to see why you’d be a great fit for the role. Remember, less is often more!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at ASOS
✨Know Your Stuff
Before the interview, make sure you understand ASOS's values and how they align with your own. Familiarise yourself with their operations, especially in freelance management and procurement processes. This will show that you're genuinely interested and prepared.
✨Showcase Your Relationship-Building Skills
Since the role involves building strong relationships with various teams, be ready to share examples of how you've successfully collaborated with others in the past. Highlight your communication skills and any experience you have in managing stakeholder relationships.
✨Be Ready for Practical Scenarios
Expect questions that assess your problem-solving abilities, especially related to procurement and freelance management. Prepare to discuss how you would handle specific situations, like resolving supplier queries or managing unfulfilled requests.
✨Demonstrate Your Attention to Detail
Given the nature of the role, attention to detail is crucial. Be prepared to talk about how you ensure accuracy in your work, whether it's processing invoices or maintaining expenditure trackers. Providing concrete examples will strengthen your case.
