Company Secretarial Assistant in London

We are an equal opportunity employer and support reasonable adjustments throughout the recruitment process. This role provides an excellent opportunity for a governance professional with strong attention to detail to join our Company Secretarial team. As a Company Secretarial Assistant, you will play a vital part in supporting the delivery of the Group’s corporate governance framework, ensuring that the Board, its committees and group entities operate effectively, transparently and in accordance with statutory and regulatory requirements. The position requires a confident and effective individual with excellent communication skills, capable of adapting their approach to interact successfully with diverse business areas, and able to thrive in ASOS’s dynamic environment. Success in this role is helping the Deputy Company Secretary to ensure that the Board has complete confidence that the team have appropriately handled all matters relating to the operation of the Plc Board and the performance of the Department.

Responsibilities include but are not limited to:

• Board and Committee Meetings: Support the Deputy Company Secretary with Plc Board and Committee meetings, including organising agendas, distributing papers promptly, maintaining minute books, tracking attendance and minutes, and assisting with future agenda planning. Assist with organising Board inductions. Act as Secretary to the ASOS Foundation, the Risk, Privacy & Compliance Committee. Assist with the logistics and catering for Board meetings.
• Annual General Meeting: Assist the Deputy Company Secretary with organising the Annual General Meeting; assist with drafting and distributing necessary documentation; liaise with Registrars.
• Annual Report & Accounts: Assist with the project management and preparation of the Annual Report and Accounts, including drafting certain governance sections and reviewing the non-financial aspects.
• Listing Requirements, Share Dealing & Communication: Support compliance with Listing Rules, Disclosure Guidance and Transparency Rules, Market Abuse Regulation and market announcements. Assist with the loading and release of Regulatory News Announcements. Assist with maintenance of the Company Secretarial areas on the corporate website (www.asosplc.com).
• Group Structure Subsidiaries & Company Secretarial Administration: Group entity administration, including director appointments/removals, timely filing of confirmation statements and statutory accounts, coordination with service providers, and drafting minutes and resolutions. Keep statutory registers and company records up to date.
• Share Scheme Administration: Coordinate with the Reward team and external share scheme administrators for efficient management of ALTIS and SAYE. Work with registrars and the EBT on award vesting and new share issuances.
• Other: Monitoring regulatory developments and supporting the implementation of best practice. Contributing to governance projects and strategic initiatives, leveraging AI where possible. Supporting our culture by championing Diversity, Equity & Inclusion strategies.

Qualifications: Chartered Governance Institute / ICSA qualified, or part qualified.

About You: Solid experience in company secretarial and corporate governance within a UK main market listed organisation. Excellent attention to detail and organisational skills. A proactive and collaborative approach. Good interpersonal and presentation skills along with the ability to communicate confidently and effectively. Comfortable working in a professional, fast-paced, high activity environment, on a wide variety of matters with agility to shift from one situation or task to another. Good research, analytical and critical thinking skills. Able to act with discretion, confidence, and diplomacy. Proficient in Microsoft Outlook, Word and Excel. Experience with Copilot also an advantage.

Additional Information: Employee discount (hello ASOS discount!), Employee sample sales, 25 days paid annual leave + an extra celebration day for a special moment, Private medical care scheme, Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us, Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role.