HR & Office Administrator

An exciting opportunity has arisen in our dynamic HR and Office Management team for a 12‑month maternity cover position. This role will support the HR team and Office Manager with both HR and Office administration and reception duties. It is an extremely varied role, and we are looking for a confident and motivated individual to join the team. Ability to multi‑task and adapt to different workload priorities is key, as is the ability to work with a range of stakeholders in the business. The role will start in May 2026, allowing for a handover. It involves covering reception activities between 8am – 10am with other responsibilities during the day. The position must be based in the office 5 days a week; occasional hybrid working may be offered in the afternoons. We operate a 37.5‑hour working week with hours from 8am – 4.30pm, including a 1‑hour lunch break.

Working in conjunction with the HR Business Partners, Office Manager and wider HR team, the successful candidate will be responsible for ensuring HR/Office administrative duties and reception duties are completed on time and accurately, and communicated as required. They will work with team members, the wider business and external providers while maintaining confidentiality and discretion. The role holder will be encouraged to bring in new ideas and processes to drive innovation and positive change.

• HR Administration: support queries sent to the HR inbox, file employee documentation into personal files, maintain records in the HRIS (GEMs) and payroll system (ADP), manage basic holiday/TOIL requirements, ensure GDPR‑compliant documentation and communications, and carry out other reasonable related tasks.
• Recruitment: post vacancies using GEMS, source candidates via Indeed and LinkedIn, acknowledge applications, review candidates, liaise with agencies, candidates and hiring managers to set up interviews, prepare interview documentation, issue Contract Request Forms, draft and issue job offers and contracts, follow up references, ensure all new‑starter documentation (including Right‑to‑Work checks) is completed, and manage the recruitment inbox daily.
• Office & Reception Support: prepare and manage catering, taxis, hotel and flight bookings for meetings, replenish office and catering supplies and vending machines, support mailouts and ad‑hoc administrative tasks, process purchase orders and invoices, act as first point of contact for visitors during peak times, keep the reception area clean and noticeboards up to date, and perform other tasks as assigned.

• Experience in HR administration or general administration.
• Strong understanding of customer service.
• Good organisational and time‑management skills.
• Strong written and verbal communication.
• Ability to manage multiple tasks simultaneously with attention to detail.
• Proficient with MS Office (Outlook, Word, Excel); basic IT tools.
• Collaborative mindset, willingness to offer suggestions and new ideas.
• Independent worker, takes initiative, prioritises tasks to meet tight deadlines.
• Reliable, self‑motivated, proactive, works with minimal supervision.
• Calm under pressure.

• Experience with payroll administration.
• Experience with office finance procedures (purchase orders, invoices, etc.).

We offer a competitive salary, 24 days holiday plus bank holidays, a wellbeing or birthday day off, private medical insurance, staff discount on all our products, and a hybrid working environment to balance work and life.

We are committed to ensuring equal opportunities and fairness of treatment in the workplace for all employees and job applicants. We strive to create a workplace where everyone feels empowered to show up as their full and authentic selves.