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- Tasks: Coordinate exciting events for a global travel community, both online and in-person.
- Company: Join ASMALLWORLD, the leading luxury travel and lifestyle community connecting members worldwide.
- Benefits: Enjoy remote work flexibility, a dynamic team, and the chance to make a real impact.
- Why this job: Be part of a fun, entrepreneurial culture while working on high-end events that inspire travel.
- Qualifications: 2+ years in event management, strong organisational skills, and a passion for luxury experiences.
- Other info: Opportunity for occasional travel and collaboration with an international team.
The predicted salary is between 28800 - 43200 £ per year.
ASMALLWORLD is the world's leading travel & lifestyle community, focusing on experiences: the modern-day definition of luxury. Centred around the ASMALLWORLD social network, the company operates a digital travel & lifestyle ecosystem which enables and inspires members to travel better, experience more and make new connections. Members of the ASMALLWORLD social network connect through its app and website, where they can meet other members, engage in online discussions, receive travel and lifestyle inspiration, and enjoy a wealth of travel privileges. Members also meet in person at over 1,000 global ASMALLWORLD events every year, ranging from casual get-togethers in major cities around the world to larger flagship weekend experiences hosted in iconic destinations such as Saint-Tropez and Gstaad.
The company also offers a full array of travel services through its subsidiary ASW Travel AG or The World's Finest Clubs AG. ASW seeks an Event Coordinator working remotely and on a consultant contract. The Event Coordinator is responsible for the ambassador setup and the carrying out of both ambassador local ASW events (including online events), as well as Access events in line with the ASW guidelines and events calendar across the globe.
Main Responsibilities- Ambassador events
- Ensure the delivery of Ambassador events calendar for the respective cities in accordance with the cities' KPIs.
- Day to day communication with Ambassadors and administrative work related to the creation and follow up of local events for respective region.
- Initiate and carry out projects to improve the existing Ambassador Strategy and city setup.
- Support the event team for the Ambassador reporting, including monthly KPI reports and quarterly budget reports.
- Support the event team for the Ambassador recruitment for the respective city.
- Analyse event's success and prepare follow up reports.
- Ensure all event-related communication is of high quality and in-line with the ASW brand.
- Supervise onsite event setup, execution and dismantling.
- Negotiate and secure the contracts with vendors, ensuring cost-effectiveness and quality of services.
- Access events
- Ensure the delivery of Access events calendar for the respective cities in accordance with the cities' KPIs.
- Conduct research for potential Access events in the respective cities.
- Negotiate and maintain a relationship with the third-party organizers of the Access events.
- Create event pages and coordinate the social media calendar to ensure successful promotion of these events.
- Analyze event's success and prepare follow-up reports.
- Minimum 2 years of experience in Event Management (preferably high-end, luxurious events).
- Demonstrated planning and strong project management skills, attention to details.
- Excellent organizational and coordination skills, strong operationally.
- Ability to manage multiple projects simultaneously and switch gears at the drop of a hat.
- Feels comfortable working in a start-up environment.
- Experience or high interest in the luxury/premium industry a plus.
- Excellent English language skills, other European languages are a plus.
- Ability and willingness to do occasional travel and work on weekends.
- Attractive company context.
- Dynamic small company where you can move the needle and have an impact.
- Entrepreneurial company and non-hierarchical mind-set.
- International and fun group of colleagues.
Are you interested? We are looking forward to hearing from you! Please note that only full application packages will be considered.
Event Coordinator in London (full-time, remote) employer: ASMALLWORLD
Contact Detail:
ASMALLWORLD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in London (full-time, remote)
✨Network with Industry Professionals
Connect with professionals in the event management and luxury lifestyle sectors on platforms like LinkedIn. Attend industry events or webinars to meet potential colleagues and learn more about ASMALLWORLD's culture and values.
✨Showcase Your Event Management Skills
Prepare to discuss specific examples of high-end events you've coordinated in the past. Highlight your project management skills and how you successfully navigated challenges, as this will resonate well with ASMALLWORLD's focus on luxurious experiences.
✨Familiarise Yourself with ASMALLWORLD
Research ASMALLWORLD’s events and community initiatives. Understanding their brand and the type of events they host will help you tailor your conversation during interviews and demonstrate your genuine interest in the role.
✨Emphasise Flexibility and Adaptability
Be prepared to discuss your ability to manage multiple projects and adapt quickly to changing circumstances. ASMALLWORLD operates in a dynamic environment, so showcasing your flexibility will be key to landing the job.
We think you need these skills to ace Event Coordinator in London (full-time, remote)
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Event Coordinator position at ASMALLWORLD. Understand the key responsibilities and required skills to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in event management, especially if it involves high-end or luxury events. Use specific examples to demonstrate your planning and project management skills.
Craft a Compelling Cover Letter: Write a personalised cover letter that reflects your passion for the luxury travel industry and your understanding of ASMALLWORLD's mission. Mention how your skills align with their needs and express your enthusiasm for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Event Coordinator.
How to prepare for a job interview at ASMALLWORLD
✨Showcase Your Event Management Experience
Make sure to highlight your previous experience in event management, especially if it involves high-end or luxurious events. Be prepared to discuss specific projects you've managed and the outcomes, as this will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
Since the role involves day-to-day communication with Ambassadors and vendors, it's crucial to showcase your excellent communication skills. Prepare examples of how you've effectively communicated in past roles, particularly in coordinating events or managing teams.
✨Be Ready to Discuss Project Management
The ability to manage multiple projects simultaneously is key for this position. Come prepared with examples of how you've successfully juggled various tasks and priorities in a fast-paced environment, and be ready to explain your project management strategies.
✨Express Your Passion for the Luxury Industry
ASMALLWORLD focuses on luxury experiences, so showing your interest or experience in the luxury/premium industry can set you apart. Share any relevant experiences or insights you have about luxury events or travel, and why you're passionate about this sector.
