Commissions Finance Manager FTC in Haywards Heath

We seek an experienced Finance Manager to cover a 12-month maternity contract for our client. This is a full-time role, initially working from the offices in Haywards Heath but with the option to work hybrid at a later date. Monday to Friday, 37.5 hours per week.

Role Purpose

This is a key role within the business, responsible for the effective management, reporting, and control of project financial information. Reporting to the Associate Commercial Manager, the role will work closely with Project Team Leads, Finance Business Partners, the Operations Director, and the Commercial Director – Growth & Strategy. This position will play a central role in invoicing, forecasting, and month-end processes, while also providing day-to-day line management support to the Business Support Assistant.

Main Responsibilities

• Project & Commercial Finance

• Create and maintain project records within the system, including adding fees, inputting programme dates, and updating resource profiles for all projects.
• Monitor and manage project financial performance, including fee changes and change control fees that are added to the project.
• Raise project purchase requisitions and ensure supplier invoices are accurately linked to projects.
• Manage framework passthrough processes ensuring all relevant project data and associated purchase requisitions are recorded and quarterly reconciliations of invoices are reported to the bid team/framework manager.
• Respond to all commercial and financial queries from the Finance Business Partners and senior stakeholders of the business.

• Lead the monthly invoicing process across Project Services.
• Hold monthly invoicing meetings with Team Leads to agree invoicing requirements for the month ensuring that this is then updated in the system.
• Prepare and reconcile the monthly invoicing data ensuring that all projects have been reviewed for invoicing.
• Create draft invoices within the system and manage the issue of invoice backups to the client.
• Raise and process credit notes where required to ensure project records are accurate.
• Ensure accurate Actual vs Forecast and Actual vs Budget income reporting to demonstrate variances in monthly invoicing.

• Produce monthly income forecasts ahead of submission deadlines for both secured and pipeline projects.
• Review monthly forecast updates with the Team Leads and ensure timely updates to project data ahead of final submission.
• Run and maintain monthly resource review plans to enable the teams to review and update staff resource requirements against projects.
• Review the project profitability report ensuring that all data is accurate and any queries are resolved and amended in the system as necessary to ensure accurate reporting of WIP.
• Work closely with Finance Business Partners to ensure income and cost accruals are reviewed each month to ensure accurate project financial data.

• Provide day-to-day management and support to the Business Administration Assistant.
• Support the wider business with finance, procurement, and business administration activities as required.

Qualifications / Knowledge or Training

• 5 GCSE's (A-C) including Maths and English.
• Qualification or part-qualification in finance or accounting.

Experience

• Proven experience in project finance, management accounting, or commercial finance.
• Strong experience managing invoicing, forecasting, and month-end processes.
• Experience line-managing or supervising staff.

Skills and Abilities

• Excellent numerical and analytical skills.
• Advanced Excel and strong Microsoft Office skills.
• Ability to work collaboratively with a range of stakeholders.