At a Glance
- Tasks: Ensure smooth office operations and provide essential administrative and financial support.
- Company: Join a dynamic team focused on project success and operational excellence.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Other info: Ideal for detail-oriented individuals who thrive in a fast-paced environment.
- Why this job: Be the backbone of our office, making a real difference in daily operations.
- Qualifications: 5 GCSEs including Maths and English; BTEC in Business or Finance preferred.
The predicted salary is between 30000 - 40000 € per year.
This role plays a vital part in ensuring the smooth running of office operations while providing essential administrative, financial, and project support.
Working closely with the Business Analyst and Commercial Manager, to support project finance processes, maintain accurate data across systems, and act as a central point of contact for day‑to‑day business support activities.
Office & Business Administration- Act as the first point of contact for the office, including managing telephone calls, welcoming visitors and dealing with general enquiries to ensure the smooth running of the office.
- Coordinate multiple office services including cleaning contracts, utilities management, and supplier portals.
- Manage office facilities and supplies including ordering stationery, arranging refreshments, issue of access keys and access to Wi‑Fi for visitors.
- Support staff with non‑project enquiries such as car hire/travel bookings and expense queries where necessary.
- Manage the office credit card transactions and complete monthly reconciliations of receipts and documents.
- Raise all purchase requisitions (project/non project) for the business using Microsoft Dynamics 365, ensuring they are approved, issued and recorded on the relevant system (Timemaster).
- Process and verify supplier invoices in D365, ensuring timely approval and receipted for payment, ensuring that they are recorded against the relevant purchase requisition on the system (Timemaster).
- Set up new suppliers on to the system and maintain accurate supplier records.
- Manage non‑project invoicing and related financial administration as and when required.
- Create and maintain project records within the system (Timemaster), this includes adding fees, inputting programme dates, and updating resource profiles for all projects.
- Update all additional project data, including any fee changes and change control fees that need adding to the project.
- Support framework passthrough management ensuring all relevant project data and associated purchase requisitions are recorded and quarterly reconciliations of invoices are reported to the bid team/framework manager.
- Export financial and project data as required for reporting purposes.
- 5 GCSE’s (A-C) including Maths and English.
- BTEC or equivalent in Business or Finance, or working towards.
- Experience in a similar administrative or project finance support role.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong organisational skills with the ability to manage multiple priorities.
- High level of accuracy and attention to detail.
Business Administrator in Haywards Heath employer: ASL Technical Ltd
As a Business Administrator with us, you will thrive in a dynamic office environment that values collaboration and efficiency. We offer a supportive work culture where your contributions are recognised, alongside opportunities for professional growth through training and development. Located in a vibrant area, our office provides a welcoming atmosphere, ensuring that every day is both productive and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator in Haywards Heath
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Business Administrator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their operations and think about how your skills can support their goals. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions related to office administration and project finance. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Business Administrator in Haywards Heath
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and financial support experience, as well as your proficiency in Microsoft Office. We want to see how you can contribute to our smooth office operations!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Business Administrator role. Mention specific examples of how you've managed office services or supported project finance processes in the past. Let us know why you’re excited about joining StudySmarter!
Showcase Your Organisational Skills:In your application, emphasise your strong organisational skills and attention to detail. We need someone who can juggle multiple priorities and keep everything running smoothly. Share any relevant experiences that demonstrate your ability to manage tasks effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at ASL Technical Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with office operations, project finance processes, and the tools mentioned in the job description, like Microsoft Dynamics 365 and Timemaster. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about times when you coordinated office services or handled administrative tasks efficiently. Be ready to discuss how you maintain accuracy and attention to detail in your work.
✨Prepare for Practical Scenarios
Expect scenario-based questions during the interview. For instance, you might be asked how you would handle a situation involving supplier invoices or managing office supplies. Practise your responses to these types of questions, focusing on your problem-solving skills and ability to stay calm under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for project management, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
