School Office Administrator

Location: Askwith Primary School, Askwith, Otley, North Yorkshire, LS21 2HX

Grade: F / SCP 11

Salary: £21,196 (based on 32.5 hours per week, term time only)

Vacancy Hours: 32.5 hours (8:30am to 3.30pm, 5 days per week) with a half an hour unpaid lunch break each day

Contract Type: Fixed Term Contract to 31st August 2027; term time only

Application closing date: 10am Thursday 17th September 2026

Visits to school: 10.30am or 2.30pm Mon 7th Sept or by appointment.

This is a fantastic opportunity to join Askwith Primary School and Nursery — an Outstanding school with a vibrant, nurturing environment for children aged 3 to 11. We are proud of our strong, supportive community taught across four classes. Nestled in the charming village of Askwith, our smaller-than-average school has built a strong reputation for delivering high-quality education.

We are seeking to appoint a School Administrator to join us from October half term. We are looking for someone with a positive, ‘can-do’ attitude — a team player who enjoys problem-solving and thrives in a busy working environment.

The ideal candidate will:

• Have excellent communication skills, both written and verbal
• Be well-organised, flexible and proactive
• Create a warm and welcoming first impression as the ‘face’ of Askwith Primary School
• Be able to work effectively under pressure and manage competing priorities
• Show initiative and take on a variety of tasks with confidence
• Use their time efficiently and demonstrate strong multitasking skills

The successful candidate will:

• Have experience working in a busy office environment
• Demonstrate strong communication, literacy, numeracy and IT skills
• Carry out reception duties, acting as the first point of contact for telephone and face-to-face enquiries
• Communicate effectively with staff, governors, visitors, contractors, pupils and their families/carers
• Show a willingness to learn and develop new skills
• Read and action or forward all email in askwith@ycatschools.co.uk email address
• Monitor stock levels, order office supplies and equipment and check incoming deliveries
• Organise all maintenance and repairs required in the school
• Draft all letters, newsletters, texts and emails to parents
• Oversee the booking and payment systems for wrap around clubs, school lunches and trips
• Provide all financial or other information required by the YCAT central team
• Manage the return of data required by NYCC and the DfE
• Manage applications, admissions and the timetable for the Nursery and apply for the Nursery funding
• Book all school trips, residentials and swimming lessons and manage the associated permissions
• Carry out DBS checks and maintain the Single Central Register
• Liaise with NYCC HR for any staff contract changes
• Be the point of contact for the cleaners, cook, NYCC IT and Music services and any visiting contractors