At a Glance
- Tasks: Lead and coordinate meetings, manage logistics, and track action items for IOMC.
- Company: Join a dynamic international organisation focused on investment operations.
- Benefits: Competitive salary, diverse work environment, and opportunities for professional growth.
- Other info: Embrace a culture of diversity, transparency, and inclusion.
- Why this job: Be at the forefront of decision-making and strategy in a global context.
- Qualifications: Master’s degree and extensive experience in coordination and investment operations required.
The predicted salary is between 80000 - 100000 € per year.
Responsibilities
- IOMC Meeting Management and Administrative Operations: Lead the preparation and coordination of IOMC’s fortnightly meetings, including drafting and finalizing agendas, collating pre‑meeting materials, and confirming attendee participation. Manage meeting logistics, record detailed meeting minutes, and ensure timely review and distribution of approved minutes.
- Coordination and Information Sharing Across IOs: Facilitate the collection and dissemination of IOMC‑relevant information. Act as the primary liaison between IOMC and IO teams, ensuring timely communication. Coordinate with IO leadership for input on strategy and planning.
- IOMC Decision‑Making and Action‑Item Tracking: Establish a tracking system for IOMC action items, monitor progress, and support decision-making processes by preparing background briefings and documenting consensus.
- IOMC Strategy, Planning, and Continuous Improvement: Provide analytical and administrative support to IOMC’s strategy and planning workstreams. Assist in the development and implementation of process improvements and prepare performance dashboards.
- Secretariat Governance and Compliance: Ensure compliance with internal policies and maintain confidentiality of sensitive information. Support quality-management processes to ensure documentation and accountability.
Requirements
- Master’s degree or equivalent in management, economics, or a related field.
- Minimum 15 years of professional experience in coordination roles supporting governance bodies or cross‑departmental teams.
- Minimum eight years of experience in investment operations.
- Minimum five years of experience in supporting decision‑making processes, including meeting management and minute‑taking.
- Demonstrated experience in cross‑departmental coordination and information sharing.
- Experience working with multilateral development banks (MDBs) is highly desirable.
- Strong analytical skills and proficiency in project‑management tools.
- Meticulous attention to detail and ability to manage multiple priorities.
- Exceptional verbal and written communication skills in English.
AIIB is committed to diversity, transparency, and inclusion. We actively encourage applications from people regardless of nationality, religion, gender, race, disability, or sexual orientation.
Advisor on Investment Operations Coordination (Based in Beijing) employer: Asian Infrastructure Investment Bank (AIIB)
AIIB is an exceptional employer that fosters a collaborative and inclusive work culture, particularly in the vibrant city of Beijing. With a strong commitment to employee growth, we offer numerous opportunities for professional development and strategic involvement in international investment operations. Our focus on diversity and merit-based selection ensures that every team member contributes to meaningful projects while enjoying a supportive environment that values transparency and accountability.
Contact Detail:
Asian Infrastructure Investment Bank (AIIB) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Advisor on Investment Operations Coordination (Based in Beijing)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might have insights into the IOMC or similar roles. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your experience in investment operations. This will help you tailor your responses and show you’re a great fit!
✨Tip Number 3
Practice your meeting management skills! Since this role involves a lot of coordination and logistics, consider running mock meetings with friends or colleagues to sharpen your minute-taking and action-item tracking abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Advisor on Investment Operations Coordination (Based in Beijing)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in meeting management and coordination. We want to see how your skills align with the responsibilities outlined in the job description.
Showcase Your Experience:Don’t just list your previous roles; give us examples of how you’ve successfully managed meetings, taken minutes, and tracked action items. We love seeing real-life applications of your skills!
Be Clear and Concise:When drafting your application, keep it straightforward. Use clear language and structure your thoughts logically. We appreciate a well-organised application that’s easy to read.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Asian Infrastructure Investment Bank (AIIB)
✨Know Your IOMC Inside Out
Before the interview, dive deep into the IOMC's structure and its recent activities. Familiarise yourself with their meeting agendas and outcomes. This will not only show your genuine interest but also help you answer questions about how you can contribute to their goals.
✨Master Meeting Management Skills
Since the role heavily involves meeting management, be prepared to discuss your experience in this area. Bring examples of how you've successfully coordinated meetings, managed logistics, and taken accurate minutes. Highlight any tools or systems you've used to track action items and ensure follow-ups.
✨Showcase Your Analytical Prowess
The job requires strong analytical skills, so be ready to demonstrate how you've used data to support decision-making processes. Prepare to discuss specific instances where your analytical insights led to improvements or strategic decisions in previous roles.
✨Communicate Clearly and Confidently
Exceptional communication is key for this position. Practice articulating your thoughts clearly and concisely. During the interview, focus on how you can effectively liaise between teams and ensure transparent communication, as this aligns with the IOMC's cultural shift objectives.
