At a Glance
- Tasks: Support a dynamic team with administrative tasks and document management.
- Company: Join a leading firm with a collaborative and supportive culture.
- Benefits: Full-time role with competitive salary and opportunities for growth.
- Other info: Work hours are Monday to Friday, 11am - 7pm, in our London office.
- Why this job: Be part of a fast-paced environment where your organisational skills shine.
- Qualifications: Strong organisational and communication skills, plus MS Office proficiency.
The predicted salary is between 31500 - 38500 £ per year.
The Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support. Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives. You will also be required to support an allocation of Fee Earners within a practice group. Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager. The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am - 7pm, with 1 hour for lunch each day. This is a full-time, permanent role based in our London office.
Key responsibilities of the role include:
- Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
- Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
- Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
- Assisting with the monthly billing process: printing off reports and draft or finalised bills.
- Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).
About you:
The successful candidate will have:
- Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines.
- Good communication skills, both written and spoken, and able to liaise across all areas within the firm.
- A methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
- A good level of technical ability in MS Office, including Word, Excel and PowerPoint.
Team Executive / Administrative Assistant (Late) employer: Ashurst
At Ashurst Perkins Coie, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. Our London office provides flexible working options, comprehensive health and wellbeing benefits, and numerous opportunities for career advancement through global exposure and award-winning learning programmes. Join us to be part of a forward-thinking team that is shaping the future economy with cutting-edge technology solutions.
