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- Tasks: Join our Float Team as an Executive, providing essential admin support and collaborating with various teams.
- Company: Ashurst is a leading international law firm known for its commitment to excellence and innovation.
- Benefits: Enjoy competitive pay, corporate health plans, and global professional development opportunities.
- Why this job: Be part of a diverse team making a positive impact while developing your skills in a dynamic environment.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in MS Office are essential.
- Other info: This full-time role offers a later shift from 11am to 7pm, perfect for students or night owls.
The predicted salary is between 30000 - 42000 £ per year.
The Opportunity:
The Float Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support. Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives. You will also be required to support an allocation of Fee Earners within a practice group.
Float Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager. The role will support fee earners across various Practice Groups, as and when required.
The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am and 7pm, with 1 hour for lunch each day.
Key responsibilities of the role include:
- Locating or filing documents into document management systems.
- Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
- Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
- Assisting with the monthly billing process: printing off reports and draft or finalised bills.
- Arranging conference or video calls
This opportunity is a full-time, permanent role based in our London office.
More information can be found in the job description attached to the role on our careers site
About you:
The successful candidate will have:
- Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines.
- Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
- Good level of technical ability in MS Office, including Word, Excel and PowerPoint
- Good communication skills, both written and spoken, and able to liaise across all areas within the firm.
- \’Can do\’ approach, including proactively completing tasks that may be outside general scope of duties or requests submitted to Local Hub
What makes Ashurst a great place to work?
We offer you all the things you should expect from an international law firm, some of which include:
- competitive remuneration with the flexibility to reward high performance;
- corporate health plans;
- a global professional development offering for all employees; and
- an industry-leading programme that celebrates diversity and inclusion.
We are committed to delivering positive impacts to our communities through our Social Impact programme.
We aim to recruit, retain and promote the best people from the widest possible talent pools. We are committed to offering a safe and welcoming environment for all employees to ensure they are supported to work at their best.
Beyond this, what sets Ashurst apart from others is our global strength, our drive to innovate and collaborate, and our commitment to excellence. It is these values that make Ashurst a unique place to work.
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Float Team Executive / Administrative Assistant (Later Shift) employer: Ashurst
Contact Detail:
Ashurst Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Float Team Executive / Administrative Assistant (Later Shift)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly MS Office applications like Word, Excel, and PowerPoint. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects under tight deadlines. This will show that you can thrive in a fast-paced environment, which is crucial for the Float Team Executive role.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role involves liaising across various teams, being able to convey information clearly and effectively will set you apart from other candidates.
✨Tip Number 4
Research the company culture and values of Ashurst. Understanding their commitment to diversity, inclusion, and community impact will help you align your responses during interviews, showcasing that you are a good fit for their team.
We think you need these skills to ace Float Team Executive / Administrative Assistant (Later Shift)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Float Team Executive role. Emphasise your organisational skills, attention to detail, and proficiency in MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your previous experiences have prepared you for the responsibilities outlined in the job description.
Highlight Teamwork Experience: Since the role involves collaboration with various teams, include examples of past teamwork experiences. Describe how you contributed to team success and managed deadlines effectively.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise to make a strong impression.
How to prepare for a job interview at Ashurst
✨Showcase Your Organisational Skills
Since the role requires strong organisational skills, be prepared to discuss specific examples of how you've effectively planned and prioritised tasks in previous positions. Highlight any tools or methods you use to stay organised.
✨Demonstrate Attention to Detail
The Float Team Executive role demands a methodical approach with high attention to detail. Bring up instances where your meticulous nature has led to successful outcomes, especially in document management or billing processes.
✨Familiarise Yourself with MS Office
As technical ability in MS Office is crucial, ensure you're comfortable discussing your experience with Word, Excel, and PowerPoint. You might even want to mention any advanced features you’ve used that could benefit the team.
✨Emphasise Your Communication Skills
Good communication is key in this role. Prepare to share examples of how you've effectively liaised with different teams or handled queries. This will show your ability to work collaboratively across various practice groups.
