At a Glance
- Tasks: Support a dynamic team with administrative tasks and document management.
- Company: Join a leading firm with a focus on collaboration and growth.
- Benefits: Enjoy flexible work options, health perks, and career advancement opportunities.
- Other info: Full-time role with excellent learning and development support.
- Why this job: Be part of a supportive team and develop your skills in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
Benefits:
- Flexible work options - part-time, working from home and additional leave
- Health and wellbeing benefits, gym membership, and discounted corporate health plans
- Career advancement - client secondment opportunities, global opportunities, and award-winning Learning & Development programs
Opportunity:
The Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support. Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives. You will also be required to support an allocation of Fee Earners within a practice group. Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager. The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am - 7pm, with 1 hour for lunch each day.
Key responsibilities:
- Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
- Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
- Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
- Assisting with the monthly billing process: printing off reports and draft or finalised bills.
- Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).
This is a full-time, permanent role based in our London office.
About you:
- Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines.
- Good communication skills, both written and spoken, and able to liaise across all areas within the firm.
- A methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
- A good level of technical ability in MS Office, including Word, Excel and PowerPoint.
Team Executive / Administrative Assistant employer: Ashurst Perkins Coie
Ashurst Perkins Coie is an excellent employer, offering a dynamic work culture that prioritises flexibility and employee growth. With comprehensive health benefits and opportunities for career advancement, this role as an IT Service Desk Analyst allows you to thrive in a supportive environment while making a meaningful impact across the firm.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive / Administrative Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ashurst Perkins Coie!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ashurst Perkins Coie.
We think you need these skills to ace Team Executive / Administrative Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ashurst Perkins Coie. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ashurst Perkins Coie and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ashurst Perkins Coie. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ashurst Perkins Coie's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ashurst Perkins Coie
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ashurst Perkins Coie.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ashurst Perkins Coie will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ashurst Perkins Coie and how you would contribute to adapting HR strategies.
