At a Glance
- Tasks: Coordinate projects, manage schedules, and liaise with clients and suppliers.
- Company: Award-winning facilities management contractor with a strong industry presence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Ideal for organised individuals looking to thrive in a busy operational setting.
- Why this job: Join a fast-paced team and make a real impact in project administration.
- Qualifications: GCSEs in English and Maths, strong IT skills, and excellent communication.
The predicted salary is between 26700 - 26700 € per year.
Location: Warrenpoint, County Down
Job Type: Permanent, Full-Time
Salary: £26,700 per annum
My client is an award-winning, industry-leading facilities management and building services contractor operating across the UK and Ireland. With strong roots in construction, they deliver energy solutions, planned and reactive maintenance services, and large-scale infrastructure projects across residential, commercial, and public sector environments.
This is a rewarding and fast-paced opportunity for an organised and proactive administrator who enjoys working within a busy operational environment. The successful candidate will support the scheduling and coordination of works, liaise with clients and suppliers, and ensure the smooth running of administrative processes across projects and maintenance operations.
Applicants with experience within planned maintenance, responsive maintenance, mechanical, electrical, or compliance environments will be highly desirable.
Duties will include:
- Handle incoming telephone and email enquiries professionally
- Schedule daily works using the company software system
- Liaise with suppliers, subcontractors, engineers, and clients
- Carry out data input, administration, and document processing
- Support the efficient delivery of planned and reactive maintenance works
- Maintain accurate records and uphold GDPR and Data Protection policies
- Carry out general office and administrative duties
- Assist management with additional operational tasks as required
- Adhere to all company Health & Safety policies and procedures
- Report accidents, hazards, or safety concerns appropriately
- Follow Risk Assessments and Safe Systems of Work at all times
- Observe and follow manual handling procedures
Essential Criteria:
- GCSE Grade C or above in English and Maths (or equivalent)
- Strong IT skills with excellent knowledge of Microsoft Word and Excel
- Excellent customer service and communication skills
- Experience working in a fast-paced, KPI-driven environment
- Ability to work to tight deadlines and manage workloads effectively
- Professional approach when dealing with the public, clients, and colleagues
Desirable Criteria:
- Administration qualification or minimum 2 years' administration experience
- Experience within facilities management, maintenance, construction, compliance, or engineering sectors
Key Skills & Attributes
The successful candidate will:
- Be able to work independently and use initiative
- Have strong organisational skills and attention to detail
- Be a strong team player with excellent communication skills
- Demonstrate reliability, flexibility, and commitment
- Be capable of following written and verbal instructions
- Have the ability to adapt and learn new skills
- Take a positive approach to continuous improvement
- Be willing to support overtime requirements when necessary
Ashton Recruitment is acting as a Recruitment Agency.
Project Administrator in Warrenpoint employer: Ashton Recruitment
Join an award-winning facilities management and building services contractor in Warrenpoint, County Down, where your role as a Project Administrator will be pivotal in supporting dynamic projects across the UK and Ireland. With a strong emphasis on employee growth, a collaborative work culture, and a commitment to excellence, this company offers a rewarding environment for those looking to thrive in a fast-paced setting while enjoying competitive benefits and opportunities for professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Warrenpoint
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Project Administrator role, and who knows? They might just have the inside scoop on an opening.
✨Tip Number 2
Prepare for those interviews! Research the company and its projects, especially in facilities management. We want you to show off your knowledge and enthusiasm for the role, so practice common interview questions and think about how your skills fit the job description.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Project Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. So, get your application in and let’s get you that dream job!
We think you need these skills to ace Project Administrator in Warrenpoint
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your experience in administration, especially in fast-paced environments, and showcase your strong IT skills with Microsoft Word and Excel.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can contribute to the smooth running of administrative processes.
Showcase Relevant Experience:If you've got experience in facilities management or maintenance, make it front and centre. We want to see how your background aligns with the duties listed in the job description, so don’t hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Ashton Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the role of a Project Administrator inside out. Familiarise yourself with the company's projects and services, especially in facilities management and maintenance. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be ready to share examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to thrive in a fast-paced environment.
✨Brush Up on IT Skills
As the job involves using company software for scheduling and data input, make sure you're comfortable with Microsoft Word and Excel. If you have experience with similar software, mention it! You could even prepare a few examples of how you've used these tools effectively in previous roles.
✨Be Ready for Customer Interaction
Given the importance of communication in this role, think about times when you've provided excellent customer service. Prepare to discuss how you handle enquiries and liaise with clients and suppliers. A positive attitude and professional approach will go a long way in making a great impression.
