Personal Assistant (Temporary / Part-Time / Immediate Start)

Overview

Ashton Recruitment are currently recruiting for a Personal Assistant to join our client, a well-established organisation based in Mallusk. This is an excellent opportunity for an experienced PA at Director level who is looking for a part-time role offering flexibility and variety.

Position: Personal Assistant (Temporary / Part-Time / Immediate Start)

Location: Mallusk

Duration: Temporary until at least September 2026

Pay Rate: £13.51 – £17.15 per hour

Hours

Hours of work: Two days per week 16 hours per week (Flexibility)

About the role

Our client is a highly reputable and well-established organisation with a strong presence in their sector. Known for their professionalism, discretion and long-standing success, they offer a supportive and well-structured working environment. This role would suit an experienced Personal Assistant who enjoys working in a fast-paced setting, managing a varied workload and providing high-level administrative support with complete confidentiality.

Key Responsibilities

• Processing of personal correspondence, letters/emails ensuring all correspondence is dealt with appropriately.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Manage electronic diary, assessing priority of appointments and reallocation as necessary.
• Arrange travel, transport and accommodation both domestic and international.
• Liaise with managing agents for property portfolio in England and Spain.
• Preparation of information for tax returns both UK and Spain.
• Arranging tax, insurance and MOT for multiple vehicles both UK and Spain.
• Submitting bids for various wine auctions and arrange collection/shipment of wines to Northern Ireland.
• Arrange private medical insurance and obtain authorisation for treatment.
• Maintain subscriptions/memberships to various clubs.
• Assist in the organisation of social events including booking venues, compiling guest lists, issuing invitations, collating responses and finalising details for the event.
• Assist the Chairman in his role of Membership Secretary of the RREC Ireland Section.
• Meet and greet visitors at all levels of seniority.
• Maintain office systems, including data management and filing.
• Organise meetings including compiling and preparing reports, briefing papers, presentations
• Assist in researching and chasing responses, triggering any follow-up action.
• Any other duties as may reasonably be required by the director.

Essential Experience

• Educated to A level or equivalent with GCSE English and Maths.
• Minimum 3 years\’ experience as Personal Assistant at Director Level.
• Ability to deal with sensitive information
• Ability to prioritise and re-prioritise with the ability to multitask
• Experience of electronic diary management.
• Excellent oral and written communication skills
• Ability to organise, plan and work on own initiative.
• Excellent IT skills, including a good knowledge of Microsoft Applications

Desirable criteria

• Spanish would be an advantage but not essential

Ashton Recruitment is acting as an Employment Business