At a Glance
- Tasks: Support scheduling, coordinate works, and manage administrative processes in a busy environment.
- Company: Award-winning facilities management contractor with a strong presence in the UK and Ireland.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Ideal for organised individuals looking to thrive in a collaborative setting.
- Why this job: Join a fast-paced team and make a real impact in project administration.
- Qualifications: GCSEs in English and Maths, strong IT skills, and excellent communication abilities.
The predicted salary is between 26700 - 26700 € per year.
Location: Warrenpoint, County Down
Job Type: Permanent, Full-Time
Salary: £26,700 per annum
My client is an award-winning, industry-leading facilities management and building services contractor operating across the UK and Ireland. With strong roots in construction, they deliver energy solutions, planned and reactive maintenance services, and large-scale infrastructure projects across residential, commercial, and public sector environments.
This is a rewarding and fast-paced opportunity for an organised and proactive administrator who enjoys working within a busy operational environment. The successful candidate will support the scheduling and coordination of works, liaise with clients and suppliers, and ensure the smooth running of administrative processes across projects and maintenance operations. Applicants with experience within planned maintenance, responsive maintenance, mechanical, electrical, or compliance environments will be highly desirable.
Duties will include:
- Handle incoming telephone and email enquiries professionally
- Schedule daily works using the company software system
- Liaise with suppliers, subcontractors, engineers, and clients
- Carry out data input, administration, and document processing
- Support the efficient delivery of planned and reactive maintenance works
- Maintain accurate records and uphold GDPR and Data Protection policies
- Carry out general office and administrative duties
- Assist management with additional operational tasks as required
- Adhere to all company Health & Safety policies and procedures
- Report accidents, hazards, or safety concerns appropriately
- Follow Risk Assessments and Safe Systems of Work at all times
- Observe and follow manual handling procedures
Essential Criteria:
- GCSE Grade C or above in English and Maths (or equivalent)
- Strong IT skills with excellent knowledge of Microsoft Word and Excel
- Excellent customer service and communication skills
- Experience working in a fast-paced, KPI-driven environment
- Ability to work to tight deadlines and manage workloads effectively
- Professional approach when dealing with the public, clients, and colleagues
Desirable Criteria:
- Administration qualification or minimum 2 years' administration experience
- Experience within facilities management, maintenance, construction, compliance, or engineering sectors
Key Skills & Attributes:
The successful candidate will:
- Be able to work independently and use initiative
- Have strong organisational skills and attention to detail
- Be a strong team player with excellent communication skills
- Demonstrate reliability, flexibility, and commitment
- Be capable of following written and verbal instructions
- Have the ability to adapt and learn new skills
- Take a positive approach to continuous improvement
- Be willing to support overtime requirements when necessary
Project Administrator in Newry employer: Ashton Recruitment
Join an award-winning facilities management and building services contractor in Warrenpoint, where your role as a Project Administrator will be pivotal in supporting dynamic projects across the UK and Ireland. With a strong emphasis on employee growth, a collaborative work culture, and a commitment to health and safety, this company offers a rewarding environment for those looking to thrive in a fast-paced setting while enjoying competitive benefits and opportunities for professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Newry
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management and construction sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to liaise with clients and suppliers. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Newry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your experience in administration, especially in facilities management or maintenance, and showcase your strong IT skills. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Mention specific examples of how you've successfully managed workloads and communicated with clients in previous roles. We love a good story!
Show Off Your Organisational Skills:As a Project Administrator, organisation is key. In your application, give us a glimpse of how you keep things running smoothly. Whether it's scheduling works or maintaining records, let us know how you stay on top of everything and ensure nothing slips through the cracks.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Ashton Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed schedules or coordinated tasks. Highlight how your organisational skills can contribute to the smooth running of their operations.
✨Practice Your Communication Skills
Since the role involves liaising with clients and suppliers, practice articulating your thoughts clearly. You might want to role-play common scenarios you could face in the job, such as handling enquiries or resolving issues, to demonstrate your excellent communication skills.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific projects. This shows that you’re engaged and serious about the position, plus it gives you valuable insights into whether the company is the right fit for you.
