At a Glance
- Tasks: Support the Home Manager with daily administration and maintain resident records.
- Company: Join a caring team at Keane, dedicated to wellbeing and support.
- Benefits: Early access to earnings, health support, discounts, and 28 days' holiday.
- Other info: Dynamic role with clear progression opportunities and comprehensive training.
- Why this job: Make a real difference in residents' lives while growing your career.
- Qualifications: One year of experience in administration and strong communication skills.
The predicted salary is between 18900 - 23100 £ per year.
Due to restrictions on the number of certificates we can issue at present, candidates without an existing visa or right to work in the UK are unlikely to be suitable for the advertised post.
As a Care Home Administrator, you will play a vital role in the efficient and smooth management of our care home.
You will have the satisfaction of working with, and being supported by an enthusiastic and caring team that prioritises the wellbeing of residents and all team members.
At Keane, we believe in taking care of the people who care for others. Here’s what we offer to support your wellbeing and development:
Early access to a portion of your earnings with Stream
Health Assured Employee Assistance Programme , with 24/7 support via the Wisdom app and helpline– access health checks, wellbeing tools, legal advice, and much more.
- Free confidential counselling sessions
- up to 6 Structured counselling sessions via phone, online or face-to-face.
Bright Exchange , available through the Wisdom app – unlock exclusive deals and discounts on a wide range of products and services.
Exclusive high street discounts through the Blue Light Card.
Free mortgage consultation with Mc Custer Mortgage Solutions.
Comprehensive induction and ongoing training to support your confidence and success – including paid shadowing and training to help you feel ready and supported from day one.
- 28 days’ holiday (pro rata)
- so you can rest and recharge.
Clear opportunities to grow , with real career progression routes to help you reach your full potential.
Benefits are non-contractual and may be amended or withdrawn at any time.
Main Responsibilities
- Supporting the Home Manager with daily tasks such as data entry, data collection, financial administration, staff rota coordination, and distributing reports and memos.
- Acting as a point of contact for staff, residents, families, and external agencies.
- Answering telephone calls, emails, and face-to-face enquiries in a professional and friendly manner.
- Maintaining up-to-date and accurate resident records. Including admissions and discharges and personal information.
- Maintaining accurate staff records.
- Producing agendas, taking minutes of meetings, and keeping accurate records of meetings where required.
- Ensuring confidentiality regarding issues concerning residents.
- Monitor and order necessary supplies and maintain inventory records.
- Performing other reasonable duties as agreed with Home Manager.
Skills & Experience
- One year of experience in a similar position.
- Experience using Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Good interpersonal skills.
- Well organised and ability to multi-task.
- Excellent customer service skills.
- *This position requires a PVG and two references*
Care Home Administrator in Glasgow employer: Ashton Grange
At Keane, we pride ourselves on being an exceptional employer that values the wellbeing and development of our staff. As a Clinical Services Manager, you will benefit from a supportive work culture that prioritises your growth through comprehensive training, flexible working arrangements, and access to exclusive employee benefits such as counselling services and discounts. Join us in making a meaningful impact in the lives of our residents while enjoying a fulfilling career in a nurturing environment across our Ashton Grange & Greyfriars Care Homes.
StudySmarter Expert Advice🤫
We think this is how you could land Care Home Administrator in Glasgow
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Ashton Grange.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Ashton Grange.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Ashton Grange, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Care Home Administrator in Glasgow
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Ashton Grange.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Ashton Grange.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Ashton Grange. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Ashton Grange. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Ashton Grange
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Ashton Grange’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
