Accounts Assistant

We are currently recruiting for a part-time Accounts Assistant to join our clients team.

20 hours per week, split over 4 or 5 days - flexible working available, with the only fixed day being Monday. Opportunity for hours to increase as the business and accounts function grow. Up to £16.00 per hour, with additional hours paid at the normal rate (dependant on experience). 25 days holiday per year plus bank holidays (pro rata).

This role would ideally suit someone with accountancy experience. AAT qualifications are advantageous but not essential - the key focus is on attention to detail and strong organisational skills. We're looking for someone who can thrive in a fun but hardworking team/office environment.

Responsibilities:

• Perform regular banking duties and manage cash flow.
• Reconcile sea freight transactions and maintain related spreadsheets.
• Carry out general administrative support within the accounts function.
• Process freight forwarding tasks including data entry, checking purchase invoices, and raising sales invoices.
• Process overhead, freight forwarding, and sub-contractor purchase invoices onto the traffic sheet and Sage.
• Manage export files invoicing and raise any applicable recharges.
• Ensure all purchase invoices are scanned and stored appropriately.
• Process mid-month and month-end supplier payments by requesting statements and performing reconciliations.
• Pay sub-contractor drivers and handle any additional payment requirements (e.g., Gaston Schul / Van More).
• Raise parking invoices and calculate sub-contractor accruals.
• Print and distribute invoices received via the admin inbox.
• Handle recharge invoicing and maintain accurate sales and purchase records for freight forwarding.
• Process purchase invoices and manage data entry onto Sage.
• Onboard new suppliers and request supplier statements for reconciliation.
• Order and monitor office consumables including stationery, water, and cleaning supplies.
• Exchange foreign currencies (EUR/USD) for supplier payments as required.
• Support with joint venture banking activities on the purchase side.
• Ensure all supplier payments are processed accurately and on time.
• Maintain cash flow records and projections.
• Assist with office health & safety tasks such as Fire Marshal duties, arranging boiler servicing, and coordinating PAT testing.

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group.