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- Tasks: Assist the Risk and Compliance team with client data management and onboarding processes.
- Company: Join Ashfords, a forward-thinking firm committed to innovation and community involvement.
- Benefits: Enjoy a supportive work-life balance, ongoing training, and opportunities for personal growth.
- Why this job: Be part of a vibrant team that values open communication and making a difference.
- Qualifications: No prior experience needed; just bring your motivation and a good standard of education.
- Other info: We welcome diverse applicants and provide full training for the right candidate.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
What you’ll do.
We are looking for a full-time Administration Assistant to join our Exeter office on a permanent basis.
As an Administration Assistant, you will support the firm’s client onboarding team by making sure new clients and matters are set up correctly and efficiently. You will carry out checks to ensure there are no conflicts with taking on new clients and carry out ID and background checks for both individuals and organisations. This will include verifying documents, checking for sanctions or negative media, and spotting any missing or inconsistent information. You will guide colleagues on what evidence is needed to complete these checks and review any additional information provided.
You will keep internal records accurate and up to date, and work closely with colleagues across the firm by phone, video call, or in person to provide support and clarification when needed. You will also assist with administrative tasks for the compliance team and help with other compliance projects as required.
You will manage your workload effectively, prioritising tasks and working to deadlines. Your work will help the firm meet regulatory requirements, including guidance on anti-money laundering matters such as Source of Funds and Source of Wealth. Overall, your role will support smooth onboarding processes and help colleagues provide an excellent experience for our clients.
Who you are
You will be someone who brings strong attention to detail and a confident, professional approach to your work. You communicate clearly with colleagues at all levels and remain calm, organised and focused when handling multiple demands. A collaborative approach is important, as is the flexibility to support the team as priorities evolve. You’ll demonstrate solid organisational and analytical abilities, a friendly and approachable manner, and confidence using MS Office and general IT systems.
Although previous experience in client onboarding or a professional office environment is beneficial, it is not essential, and we welcome applications from individuals who are new to professional services. Above all, we are looking for someone who is motivated, eager to learn and capable of managing a varied workload with accuracy and professionalism.
Your Career. Our Commitment.
At Ashfords, we believe in more than just doing great work – we believe in building a great place to work.
When you join us, you become part of a team where everything we do is underpinned by our four core values: Be Open, Think Team, Make a Difference and Always Grow. These values shape who we are and how we work – they guide our decisions, influence our culture, and drive the way we support our people, clients and communities.
With a clear focus on innovation, community involvement, and supporting a healthy work-life balance, we are committed to building an environment where our people can have a rewarding and meaningful career.
Whilst we recognise that every career journey is unique, we will be ambitious for you, giving you the tools, trust, and opportunities to develop your career, your way.
Our goal? To help you realise your full potential as part of a forward-thinking team.
Our offer
We know that our people are at the heart of everything we do – and that’s why we’re committed to supporting your wellbeing, growth and work-life balance.
Beyond our benefits package, you’ll be encouraged, no matter what your role or career level, to get involved in our Responsible Business programme, where you’ll support initiatives such as charity fundraising, environmental causes and our employee led diversity and inclusion groups.
You can find out more about our benefits by visiting the Reward & Wellbeing page on our website.
What’s next?
Our recruitment process typically involves two stages, which are designed not only to explore your skills and experience but also to give you a real insight into what it’s like to work at Ashfords.
Throughout the process, our dedicated Talent Attraction team will be here to support you every step of the way.
We believe that building a firm with a wide range of perspectives, backgrounds, and experiences drives innovation and strengthens our teams, and we welcome applications from individuals of all backgrounds.
To support your growth, we offer ongoing training and development opportunities to help you reach your full potential – so even if you don’t feel you match all the requirements of the job role, we’d still love to hear from you.
At Ashfords, we’re committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and empowered to succeed.
If you require any reasonable adjustments during the recruitment process or would like to discuss anything regarding your application, please contact us at talentattraction@ashfords.co.uk.
For an informal and confidential discussion about this opportunity, please contact Kitty Hughes, Talent Attraction Assistant – kr.hughes@ashfords.co.uk
Or apply now, and we will be in touch with you as soon as possible.
Administration Assistant employer: Ashfords LLP
Contact Detail:
Ashfords LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Risk and Compliance Assistant role. Understanding the importance of client data accuracy and the onboarding process will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your communication skills by preparing to discuss how you've effectively managed client interactions in previous roles. Being able to articulate your experience in a professional manner will resonate well with the hiring team.
✨Tip Number 3
Research Ashfords' core values: Be Open, Think Team, Make a Difference, and Always Grow. Think of examples from your past experiences that align with these values, as this will help you connect with the company culture during interviews.
✨Tip Number 4
Prepare questions about the training and development opportunities mentioned in the job description. This shows your eagerness to grow within the company and your commitment to continuous learning, which is highly valued at Ashfords.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you handled confidential information or worked in an office environment. Emphasise your proficiency with MS Office applications and any administrative tasks you've performed.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Risk and Compliance Assistant role. Mention how your skills align with the firm's core values: Be Open, Think Team, Make a Difference, and Always Grow. Provide specific examples of how you've demonstrated these values in previous roles.
Showcase Communication Skills: Since communication is key in this role, ensure that your application reflects your ability to convey clear messages. Use concise language and structure your application well to demonstrate your attention to detail and professionalism.
Highlight Your Proactive Attitude: Mention instances where you've taken initiative in past roles. This could include improving processes, assisting colleagues, or managing workloads effectively. A proactive attitude is essential for success in a fast-paced environment like this one.
How to prepare for a job interview at Ashfords LLP
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Risk and Compliance Assistant. Be prepared to discuss how your skills and experiences align with these duties, especially in areas like client data management and communication.
✨Showcase Your Attention to Detail
Since the role requires meticulous attention to detail, be ready to provide examples from your past experiences where your attention to detail made a significant impact. This could include instances where you identified anomalies or ensured accuracy in data handling.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this position. Prepare to discuss how you've successfully communicated in previous roles, particularly in high-pressure situations. You might also want to practice articulating your thoughts clearly and concisely during the interview.
✨Emphasise Your Willingness to Learn
The company values a proactive attitude and a willingness to learn. Be prepared to express your enthusiasm for personal development and how you plan to grow within the role. Mention any relevant training or courses you are interested in pursuing.
