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- Tasks: Join our team to track and manage medical publication processes.
- Company: Ashfield MedComms is a leading player in healthcare communications, driving excellence in pharmaceutical publications.
- Benefits: Enjoy initial training, a supportive team environment, and opportunities for career growth.
- Why this job: Be part of a dynamic team making a real impact in healthcare while developing your skills.
- Qualifications: Attention to detail and strong communication skills are essential; experience in data administration is a plus.
- Other info: Located in Macclesfield, we value diversity and encourage all to apply, even if you don't meet every requirement.
The predicted salary is between 30000 - 42000 £ per year.
Database/Publications Coordinator
Make It Matter
At Ashfield MedComms, we live and breathe our values and are committed to excellence. Our people are the key to our success. As such, finding new talent to join our team is fundamental to driving our business forwards. This is the place to grow your career.
So, what’s the job?
At Ashfield MedComms, a division of Inizio, we help major pharmaceutical companies with the publication and presentation of key research projects at international medical journals and congresses.
As a Database/Publications Coordinator you will be an integral part of the publications team, tracking the review process for developing medical publications. You will track timelines and author comments through a publication review database, called Datavision, and Excel spreadsheets. You will maintain these databases and provide accurate and timely updates to meet client and author needs. You will also accurately upload and download information regarding ongoing projects and ensure this is communicated to the relevant contacts. You will work with a team of medical writers and account managers to ensure that the publication process runs smoothly and according to established targets.
Who is the ideal candidate?
As you will be tracking and reporting on others’ work, high levels of attention to detail and excellent word processing skills are a must. We’re looking for a methodical, process-driven individual with strong communication skills who can work well within an established team. You must have the ability to work under your own initiative and the ability to prioritise a varied workload. Previous experience in data administration and a background in healthcare communications/pharmaceuticals would certainly be advantageous, but it is not essential.
• Typical daily tasks for the Database/Publications Co-ordinator:
o Regular contact with client via email and telephone.
o Accurately upload/download information regarding ongoing projects.
o Proactively forward information from the database to relevant members of the editorial team.
o Correctly file information from the database in relevant internal electronic folders.
o Accurately and regularly update relevant publication trackers, providing internal updates where necessary.
o Inform supervisor of any issues relating to the database and work toward resolving the problems in conjunction with other editorial team members.
If this sounds like you, then you already have the potential to enjoy a career as a Database/Publications Coordinator and we would love to hear from you.
Initial training is provided in our Macclesfield office – this role would suit those who are located close to this location
Don\’t meet every job requirement? That\’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you\’re excited about this role, but your experience doesn\’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Database Co-ordinator employer: Ashfield
Contact Detail:
Ashfield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Database Co-ordinator
✨Tip Number 1
Familiarise yourself with Datavision and Excel, as these are crucial tools for the role. Consider taking online courses or tutorials to enhance your skills in these applications, which will demonstrate your commitment and readiness to hit the ground running.
✨Tip Number 2
Showcase your attention to detail by preparing examples of how you've successfully managed data or projects in the past. Be ready to discuss specific instances where your meticulousness made a difference in a project outcome during interviews.
✨Tip Number 3
Network with professionals in the healthcare communications and pharmaceutical sectors. Attend relevant events or join online forums to connect with individuals who can provide insights into the industry and potentially refer you to opportunities at Ashfield MedComms.
✨Tip Number 4
Prepare to discuss your communication skills and how you handle working within a team. Think of examples that highlight your ability to collaborate effectively and manage multiple priorities, as these are key attributes for the Database/Publications Coordinator role.
We think you need these skills to ace Database Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in data administration and any exposure to healthcare communications or pharmaceuticals. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific skills that align with the job requirements, such as attention to detail and communication skills, and provide examples of how you've demonstrated these in previous roles.
Showcase Your Technical Skills: Since the role involves using databases like Datavision and Excel, mention any relevant technical skills you possess. If you have experience with similar software or tools, be sure to highlight this in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Database/Publications Coordinator role.
How to prepare for a job interview at Ashfield
✨Showcase Your Attention to Detail
As a Database Co-ordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Communication Skills
Since the role involves regular contact with clients and team members, highlight your communication skills. Share instances where you effectively conveyed complex information or resolved misunderstandings.
✨Familiarise Yourself with Datavision and Excel
Although training will be provided, having a basic understanding of Datavision and Excel can set you apart. Brush up on your skills and be ready to discuss how you've used similar tools in previous roles.
✨Prepare for Teamwork Scenarios
The job requires working closely with medical writers and account managers. Think of examples that showcase your ability to collaborate effectively within a team, especially in high-pressure situations.
