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- Tasks: Join our team to manage and track medical publication processes.
- Company: Ashfield MedComms is a leading player in healthcare communications, driving excellence in pharmaceutical publications.
- Benefits: Enjoy flexible working options, corporate perks, and a supportive training environment.
- Why this job: Be part of a dynamic team making a real impact in healthcare while developing your career.
- Qualifications: Attention to detail and strong communication skills are essential; experience in data administration is a plus.
- Other info: Initial three days of face-to-face training provided at our Maidenhead office.
The predicted salary is between 30000 - 42000 £ per year.
At Ashfield MedComms, a division of Inizio, we help major pharmaceutical companies with the publication and presentation of key research projects at international medical journals and congresses. As a Database/Publications Coordinator, you will be an integral part of the publications team, tracking the review process for developing medical publications.
You will maintain and report on client databases, track timelines, and author comments through a publication review database, Datavision, iEnvision, and Excel spreadsheets; providing accurate and timely updates to meet client and author needs. You will also accurately upload and download information regarding ongoing projects and ensure this is communicated to the relevant contacts, reporting when issues arise relating to the database. You will work with a team of medical writers and account managers to ensure that the publication process runs smoothly and according to established targets.
Who is the ideal candidate?
As you will be tracking and reporting on others’ work, high levels of attention to detail and excellent word processing skills are a must. We’re looking for a methodical, process-driven individual with strong communication skills who can work well within part of an established team. You must have the ability to work under your own initiative and the ability to prioritise a varied workload. Publications often revolve around key deadlines, so the workload can vary throughout the year. The ideal candidate will be flexible and perform well during busy periods. Previous experience in data administration and a background in healthcare communications/pharmaceuticals would certainly be advantageous, but not essential.
Typical daily tasks for the Database/Publications Co-ordinator:
- Regular contact with clients through email and Teams calls.
- Accurately upload/download information regarding ongoing projects.
- Proactively forward information from the database to relevant members of the editorial team.
- Correctly file information from the database in relevant internal electronic folders.
- Accurately and regularly update relevant publication trackers, providing internal updates where necessary.
- Inform line manager of any issues relating to the database and work toward resolving the problems in conjunction with other team members.
This position comes with an initial three days face-to-face training at our Maidenhead office.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Database Co-ordinator employer: Ashfield
Contact Detail:
Ashfield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Database Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific databases mentioned in the job description, such as Datavision and iEnvision. Having a basic understanding of how these systems work will give you an edge during interviews and show your proactive approach.
✨Tip Number 2
Highlight your attention to detail in conversations with the hiring team. Prepare examples from your past experiences where your meticulous nature helped avoid errors or improved processes, as this is crucial for the role.
✨Tip Number 3
Demonstrate your communication skills by preparing thoughtful questions about the team dynamics and publication processes at Ashfield MedComms. This shows your interest in collaboration and your eagerness to integrate into their established team.
✨Tip Number 4
Be ready to discuss how you manage varying workloads and deadlines. Share strategies you've used in the past to prioritise tasks effectively, especially during busy periods, as this aligns with the demands of the position.
We think you need these skills to ace Database Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in data administration and any skills related to healthcare communications or pharmaceuticals. Emphasise your attention to detail and ability to manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills align with the responsibilities of the Database/Publications Coordinator position.
Showcase Communication Skills: Since the role involves regular contact with clients and team members, demonstrate your strong communication skills in your application. You could include examples of successful collaboration or problem-solving in previous roles.
Highlight Flexibility and Initiative: Given the varied workload and key deadlines, mention instances where you successfully adapted to changing priorities or took the initiative to improve processes in your past experiences.
How to prepare for a job interview at Ashfield
✨Showcase Your Attention to Detail
As a Database Co-ordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Communication Skills
Since the role involves regular contact with clients and team members, highlight your communication skills. Share instances where you effectively communicated complex information or resolved misunderstandings.
✨Familiarise Yourself with Relevant Tools
Research the databases mentioned in the job description, such as Datavision and iEnvision. If you have experience with similar tools, be ready to discuss how you used them to manage data and track projects.
✨Prepare for Questions on Flexibility and Prioritisation
Given the fluctuating workload, be ready to explain how you handle busy periods and prioritise tasks. Share strategies you've used in the past to manage multiple deadlines effectively.
