At a Glance
- Tasks: Support the Facilities Manager in managing properties and handling operational requests.
- Company: Join a dynamic team in a vibrant London environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Perfect for those looking to kickstart their career in facilities management.
- Why this job: Be part of a team that ensures smooth operations in exciting Central London properties.
- Qualifications: Strong communication skills and a friendly attitude are essential.
The predicted salary is between 30000 - 40000 € per year.
Job Purpose
To provide administrative and operational support to the Senior Facilities Manager who has day to day responsibility for the management and operation of a portfolio of properties.
Key Objectives
- Support the SFM managing the Lotus portfolio properties located within Great Portland Street and surrounding area.
- Support the London Facilities Management team with administration support.
- Support the London Facilities Management team to ensure full statutory compliance is consistently achieved.
Key Accountabilities
- Provide on the site response to operational & ad-hoc requests.
- Raise purchase orders for works approved by the FM team in a timely manner.
- Process invoices approved by the FM team in a timely manner.
- Ensure monthly emergency contact lists are updated.
- Liaison with contractors and tenants to update on outstanding issues.
- Coordinate maintenance visits between contractors/tenants.
- Attend site and carry out H&S checks/meter readings as required.
- Co-ordinate diaries and meeting timetables as required.
- Attend meetings as necessary and produce meetings/agenda as required.
- Take responsibility for record keeping as directed by the FM team.
- Provide holiday cover for FM team across London Sites.
Dimensions
- Property Outline: Approximately 10 buildings located in Central London – but subject to change.
- Communication Lines: Contracts management and staff for Security, M&E, Cleaning and Landscaping. Fabric maintenance contractors – communicating with contract managers and operatives. Ashdown Phillips & Partners – MD, Directors, surveyors, consultants, staff and FM Team. Health & Safety Consultants / Insurance Inspectors. Occupiers – their consultants, fit out agents and contractors.
Person Specification
- Experience of administration tasks.
- Friendly persona.
- Strong communication skills.
- Self-motivation with good attention to detail.
- Experience of basic clerical duties and office procedures.
- Good working knowledge of MS Office to a competent level within an office environment.
- Can do attitude.
- Facilities management/helpdesk background desired.
Facilities Assistant - London employer: Ashdown Phillips & Partners
As a Facilities Assistant in London, you will thrive in a dynamic work environment that values collaboration and professional growth. Our company offers a supportive culture with opportunities for skill development and career advancement, all while working in the vibrant area of Great Portland Street. Enjoy the benefits of a diverse team, comprehensive training, and the chance to make a meaningful impact on our portfolio of properties.
Contact Detail:
Ashdown Phillips & Partners Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant - London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its properties. Show that you’re not just another candidate; you’re genuinely interested in their portfolio and how you can contribute to the team.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with contractors and tenants, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team!
We think you need these skills to ace Facilities Assistant - London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your admin experience and any relevant facilities management background to show us you’re the right fit!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join our team at StudySmarter and how your friendly persona and strong communication skills will benefit us.
Show Off Your Attention to Detail:In your application, demonstrate your attention to detail. Whether it's through your formatting or the way you present your experiences, we love seeing candidates who take pride in their work!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Facilities Assistant role in London.
How to prepare for a job interview at Ashdown Phillips & Partners
✨Know Your Stuff
Before the interview, make sure you understand the role of a Facilities Assistant and the specific responsibilities mentioned in the job description. Familiarise yourself with facilities management concepts and be ready to discuss how your skills align with the needs of the Senior Facilities Manager.
✨Show Off Your Communication Skills
Since this role involves liaising with contractors and tenants, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in situations that required coordination or problem-solving.
✨Be Ready for Practical Scenarios
Expect questions that assess your ability to handle operational requests and administrative tasks. Think of scenarios where you've had to manage multiple priorities or resolve issues quickly, and be prepared to share those experiences during the interview.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial in this role. Bring examples of how you've maintained accurate records or ensured compliance in previous positions. Highlight any experience you have with MS Office tools, as this will show you're equipped to handle the administrative side of the job.
