Job Purpose
To provide administrative and operational support to the property Facilities Manager/Senior FM who have day to day responsibility for the management and operation of the property.
Key Objectives
- Support the Facilities Management function of the property with operational and administrative support
Key Accountabilities
- Provide a general helpdesk facility for the property.
- Raise purchase orders for works approved by the FM/SFM in a timely manner
- Process invoices approved by the FM/SFM in a timely manner
- Ensure all relevant documents are kept up to date.
- Liaison with contractors and tenants to update on outstanding issues
- Coordinate maintenance visits between contractors/tenants
- Support the FM/SFM in carrying out H&S checks/meter readings as required
- Co-ordinate diaries and meeting timetables as required
- Attend meetings as necessary and produce meetings/agenda as required
- Take responsibility for record keeping as directed by the FM/SFM
- Provide holiday cover for FM team across London Sites
Dimensions
Property Outline:
Central London Single Property – but subject to change
Communication Lines:
- Contracts management and staff for Security, M&E, Cleaning and Landscaping.
- Fabric maintenance contractors – communicating with contract managers and operatives.
- Ashdown Phillips & Partners – CEO, Directors, surveyors, consultants, staff and FM Team
- Health & Safety Consultants /Insurance Inspectors
- Occupiers – their consultants, fit out agents and contractors.
Person Specification
These are the minimum key areas of knowledge, skills and experience.
- Experience of administration task
- Friendly persona
- Strong communication skills
- Self-motivation with good attention to detail
- Experience of basic clerical duties and office procedures
- Good working knowledge of MS Office to a competent level within an office environment
- Can do attitude
- Facilities management/helpdesk background desire
Contact Details:
Ashdown Phillips & Partners Recruitment Team
