Facilities Manager in Leeds

About the Role

We are seeking a dynamic and accomplished Facilities Manager to become an integral member of our Leeds team.

We pride ourselves on providing a brilliant service so time management, the ability to work under pressure, self-motivate and prioritise are an absolute must. We are offering a real opportunity to grow within a company with a reputation of promoting and growing talent, working with an impressive client base.

Acting as a visible ambassador for the company’s values, consistently demonstrating them in behaviour, decision-making, and leadership. Champion a culture where our values are embedded in everyday activities, actively promoting and reinforcing them across teams. Align actions and initiatives with the wider company strategy, helping translate strategic goals into practical outcomes while inspiring others to do the same.

At Ashdown Phillips, we celebrate diversity, embracing individuals from all backgrounds and experiences. We are committed to fostering an inclusive and equitable workplace where everyone can thrive and be themselves. We believe that by bringing together unique perspectives, we create dynamic, forward-thinking teams.

What We’re Looking For

We need a proactive, hands-on professional who can lead from the front. You will:

• Have experience managing multi-occupier, complex properties, ideally within a managing agent environment.
• Demonstrate a proven track record of delivering excellent service while managing budgets and contractors.
• Be confident, self-motivated, and able to work in a fast-paced environment, prioritising effectively under pressure.

We pride ourselves on fostering talent, offering career growth, and working with a prestigious client

base. This role is perfect for someone who thrives on responsibility, enjoys variety, and wants to leave

their mark on a high-profile property.

Key Responsibilities

Lead, manage, and develop all FM services for the building, ensuring best-in-class operational delivery.

• Manage budgets, forecasts, and contracts for security, M&E, cleaning, and building fabric maintenance.
• Ensure statutory compliance across health, safety, environment, and security standards.
• Act as the main point of contact for occupiers, clients, contractors, and stakeholders, building strong professional relationships.
• Drive a culture of excellence, embedding company values, leading by example, and motivating teams and contractors to deliver consistently high standards.
• Monitor, develop, and support the FM team, identifying training needs, improving competencies, and reviewing performance regularly.
• Identify and implement environmental and sustainability initiatives aligned with strategic objectives.
• Contribute to property marketing, ensuring that the building is presented as a premier, high-performing workspace.

Communication & Stakeholders

You will liaise with a wide range of contacts, including:

• Contract managers and service providers (M&E, security, cleaning)
• Fabric maintenance contractors
• Landlord representatives (architects, surveyors, consultants, insurance agents, marketing and letting agents)
• Ashdown Phillips & Partners colleagues (MD, Directors, Senior and Associate Directors, surveyors, and consultants)
• Health & Safety consultants, local authorities, and the fire brigade
• Occupiers and their fit-out teams

Key Accountabilities

Deliver cost-effective, high-quality FM services that meet landlord and occupier expectations.

• Procure, manage, and monitor contractors and service providers to achieve optimum performance.
• Oversee and control budgets, ensuring proper allocation and reporting.
• Ensure compliance with all statutory and internal obligations relating to the property.
• Develop strong relationships with occupiers, clients, and colleagues to maintain and improve service levels.
• Lead the FM team and contractor partners, driving performance and accountability.
• Ensure life safety systems and building services are maintained on schedule.
• Identify and implement sustainability opportunities.
• Represent the company professionally to all stakeholders, promoting the building and our values.

Personal Specification

We are looking for candidates who demonstrate:

• Excellent knowledge of Health, Safety, and Environmental legislation (IOSH essential; NEBOSH desirable)
• Proven experience managing multi-occupier, complex properties
• Strong budget, service charge, and contractor management skills
• Problem-solving ability and resource optimisation skills
• Exceptional organisational and time-management skills, able to respond effectively under pressure
• Self-motivation and ability to work independently
• Excellent interpersonal and communication skills
• Flexibility in approach and working patterns
• IT literacy (Microsoft Word and Excel)
• Qualifications: IWFM Membership, IOSH, NEBOSH

Competitive Package

Growth and Development - We offer extensive opportunities and support for personal and professional development including sponsorship for professional qualifications.

Financial: Employer Pension contribution 3%, life assurance at 4 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme, financial and mortgage advice through AP rewards.

Health & Leisure: 25 days annual leave + public holidays and 3 additional wellbeing days, wellbeing support, mental health support, 2 volunteering days per year, cycle to work scheme, eye care voucher, AP Rewards offering 100’s of discounts for everyday needs. Employee Assistance Programme, Help@Hand, a collaborative company culture and social events.

As a Disability Confident Employer, we are committed to making reasonable adjustments to the recruitment process and all disabled candidates (as defined by the Equality Act 2010) who satisfy the minimum criteria for the role will be guaranteed an interview. If this is required, please contact us. Applications from candidates irrespective of their background, gender, race, sexual orientation, religion or age are welcomed, providing the required criteria is met.

Technical Skills and Knowledge

A Facilities Manager should understand the operation, maintenance, and lifecycle

management of:

• Mechanical Systems
• Electrical Systems
• Water Systems
• Building Fabric

Health, Safety and Compliance

Understanding of

Key Legislation

• Health and Safety at Work Act 1974
• Management of Health and Safety at Work Regulations 1999
• Workplace (Health, Safety and Welfare) Regulations 1992
• CDM Regulations 2015
• Regulatory Reform (Fire Safety) Order
• Equality Act 2010

Compliance Responsibilities

• Fire safety management
• Risk assessments
• Permit-to-work systems
• Contractor management
• Accident investigation
• Emergency planning
• Audits and inspections

Technical Compliance Knowledge

FMs should understand statutory inspection and maintenance requirements relating to:

Fire Safety

• Fire alarms
• Emergency lighting
• Fire doors
• Sprinkler systems
• Evacuation procedures

Water Hygiene

• ACOP L8
• Legionella control
• Water testing regimes

Lifting Equipment

• LOLER inspections
• Passenger lifts
• Goods lifts

Electrical Safety

• EICR testing
• Fixed wire inspections
• PAT testing governance

Pressure Systems

• PSSR compliance
• Written schemes of examination

Hard Services Management

A FM should be capable of managing technical service providers and understanding:

• Planned Preventative Maintenance (PPM)
• Reactive maintenance
• Asset lifecycle management
• CAFM systems
• Reliability-centred maintenance
• Critical environment management
• Service Level Agreements (SLAs)
• Key Performance Indicators (KPIs)

Soft Services Expertise

• Cleaning services
• Security operations
• Reception and concierge services
• Waste management
• Grounds maintenance

Sustainability and Net Zero

• Energy efficiency
• Carbon reduction strategies
• Net Zero programmes
• ESG reporting

Skills

• Utility management
• Carbon footprint reduction
• Waste reduction initiatives
• Green building operations

Service Charge Budget Management

• Budget development and control
• CAPEX planning
• OPEX management
• Lifecycle costing
• Business case preparation
• Procurement
• Contract negotiation
• Benchmarking