At a Glance
- Tasks: Support Facilities Managers with admin tasks and ensure smooth operations.
- Company: Dynamic team in a large commercial office in Bristol.
- Benefits: Gain valuable experience, flexible hours, and a friendly work environment.
- Other info: Opportunity for growth and learning in a supportive team.
- Why this job: Perfect for those looking to kickstart their career in facilities management.
- Qualifications: Strong admin skills, attention to detail, and a friendly attitude.
The predicted salary is between 24000 - 36000 £ per year.
To provide administrative and operational support to a team of Facilities Managers and Assistant Facilities Managers who have day-to-day responsibility for the management and operation of a portfolio of properties.
Key Objectives
- Support the Bristol-based FM and others in the same region/team with administration and operational support.
- Support the Bristol-based FM and others in the same region/team to ensure full statutory compliance is consistently achieved.
Key Accountabilities
- Provide a general helpdesk facility for the FM team.
- Raise purchase orders for works approved by the FM team promptly.
- Process invoices approved by the FM team promptly.
- Ensure monthly emergency contact lists are updated.
- Liaison with contractors and occupiers to update on outstanding issues.
- Coordinate maintenance visits between contractors/occupiers.
- Attend the site and carry out H&S checks/meter readings as required.
- Coordinate diaries and meeting timetables as required.
- Attend meetings as necessary and produce meetings/agenda as required.
- Take responsibility for record keeping as directed by the FM team.
- Provide holiday cover for the Facilities Management team across Bristol sites.
- Track and monitor H&S compliance.
- Any other items that may be deemed necessary to undertake.
Dimensions
- Property Outline: Based in a large commercial office building in the centre of Bristol, and will support with other properties in the city.
- Communication Lines: Contracts management and staff for Security, M&E, Cleaning and Landscaping. Fabric maintenance contractors – communicating with contract managers and operatives. Ashdown Phillips & Partners – Directors, surveyors, accounts, consultants and FM Team. Health & Safety Consultants / Insurance Inspectors. Occupiers – their consultants, fit-out agents and contractors.
Person Specification
- Experience of administration tasks.
- Friendly persona.
- Self-motivation with good attention to detail.
- Experience in basic clerical duties and office procedures.
- Good working knowledge of MS Office to a competent level within an office environment.
- Facilities management/helpdesk background is desirable but not essential.
Interested? Apply here. Complete our short form and upload your CV to express your interest in applying.
Facilities Assistant in Bristol employer: Ashdown Phillips & Partners Limited
Join a dynamic team in the heart of Bristol, where we prioritise a supportive work culture and offer ample opportunities for professional growth. As a Facilities Assistant, you will play a vital role in ensuring the smooth operation of our properties while benefiting from a collaborative environment that values your contributions and encourages development. With a focus on employee well-being and a commitment to statutory compliance, we provide a rewarding workplace that empowers you to make a meaningful impact.
Contact Details:
Ashdown Phillips & Partners Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss how your admin experience and attention to detail can help the FM team. Use examples from past roles to illustrate your points.
✨Tip Number 3
Be proactive! If you see a job opening on our website, don’t just apply—follow up with a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for the unexpected! During interviews, you might be asked about handling tough situations. Think of scenarios where you’ve solved problems or improved processes, and share those stories!
We think you need these skills to ace Facilities Assistant in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the Facilities Assistant role. We want to see how your background fits with the day-to-day tasks like administration support and compliance.
Show Off Your Skills:Don’t forget to mention your MS Office proficiency and any clerical duties you've handled. We love a candidate who can demonstrate their attention to detail and self-motivation!
Be Personable:Since this role involves liaising with contractors and occupiers, let your friendly persona shine through in your application. We’re looking for someone who can communicate effectively and build good relationships.
Apply Through Our Website:We encourage you to apply directly through our website. It’s quick and easy! Just fill out the short form and upload your CV to express your interest in joining our team.
How to prepare for a job interview at Ashdown Phillips & Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key objectives and accountabilities listed in the job description. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Admin Skills
Since the role involves a lot of administrative tasks, be ready to discuss your experience with clerical duties and office procedures. Bring examples of how you've successfully managed similar tasks in the past, like processing invoices or coordinating meetings.
✨Be Prepared for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you would handle a situation where a contractor is late for a maintenance visit. Think through potential scenarios and prepare your responses to show your proactive approach.
✨Demonstrate Your Communication Skills
As a Facilities Assistant, you'll need to liaise with various stakeholders. Be prepared to discuss how you’ve effectively communicated with team members, contractors, and occupiers in previous roles. Highlight any experience you have in maintaining clear and professional communication.
