Accounts & Finance Administrator - 35,000 – Hybrid - Barnet in London

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Accounts & Finance Administrator - 35,000 – Hybrid - Barnet We are looking for a highly organised and detail-focused Accounts & Finance Administrator to join a well established business in Barnet.

This is a hands-on role, responsible for the smooth running of day-to-day finance operations, including accounts payable, supplier management, bank reconciliations, tenant recharges, VAT support and month-end processes.

You will play a key role in maintaining accurate financial records, ensuring transactions are processed efficiently and providing accurate, timely information to support management accounts and external reporting.

Key Responsibilities Accounts Payable & Supplier Management Process and accurately input supplier invoices, ensuring all invoices are captured and recorded.

Review closed CRM records and the finance inbox to identify outstanding invoices.

Liaise with Partners and Sales teams to verify invoices received outside the CRM system.

Investigate and resolve supplier queries and clear invoices placed 'in Query' within the PS system.

Prepare and process domestic and international payment runs.

Accurately allocate payments across BACS, Pay Pal, credit cards, cheques and employee expenses.

Monitor open Purchase Orders and produce regular reports to identify unbilled commitments.

Cash Management & Reconciliations Complete regular reconciliations across current accounts, deposit accounts, credit cards and petty cash.

Process monthly employee expenses and director mileage calculations.

Prepare petty cash manual journals and maintain accurate supporting records.

Investigate and clear suspense accounts, including refunds and other balancing discrepancies.

Identify and resolve reconciliation differences promptly.

Month-End & External Accounting Support Export PS data into Xero and ensure all draft invoices are cleared before periods are formally closed.

Extract and review detailed Excel General Ledger reports to ensure ledger accuracy.

Prepare and submit monthly Management Accounts information to external accountants by the 5th working day of each month.

Process and communicate late-arriving invoices following the month-end submission.

Support year-end reporting and accounting requirements.

Maintain clear process documentation and up-to-date access details for relevant finance portals.

Billing & VATReview and reconcile Excel sales and purchase reports to support accurate VAT Return preparation.

Generate and issue rental recharge invoices to commercial tenants.

Prepare and issue electricity and other utility recharge invoices as required.

About You You will ideally have practical experience in a finance or accounts environment and be confident managing a broad range of transactional accounting responsibilities.

We are looking for someone who has: Hands-on experience in bookkeeping, purchase ledger/accounts payable and bank reconciliations.

Experience using Xero and finance/accounting systems; knowledge of PS systems would be advantageous.

Good working knowledge of Microsoft Excel, including the ability to perform detailed data checks and reconciliations.

Experience working with supplier portals and managing supplier queries.

Excellent attention to detail and a methodical approach to financial processing.

The ability to work to strict month-end deadlines and manage competing priorities.

Strong communication skills and the confidence to query discrepancies with both internal teams and external suppliers.

A proactive approach to investigating issues and ensuring transactions and accounts are accurately maintained.

This is an excellent opportunity for an experienced finance professional who enjoys a varied, hands-on role and wants to take ownership of key finance processes.

You will become an important part of the finance operation, working across transactional accounting, reconciliations, month-end and reporting while gaining broad exposure to the wider finance function.

If you are organised, accurate and commercially minded, and are looking for a role where your attention to detail makes a real difference, we would love to hear from you.