Recruitment Administrator

Employment Type: FTC (9-12 months, starting mid September 2026)

Hours of Work: 37.5 hours per week, Monday - Friday, 08:30 - 16:30

Location: Aberdeen (Hybrid)

We are looking for a Recruitment Administrator to join our Recruitment team on a fixed‑term basis. Working under the guidance of the Recruitment Team Leader, you will support the delivery of permanent and contract recruitment activities, ensuring a professional and efficient service for candidates, clients and internal stakeholders.

Key Responsibilities

• Support the recruitment team with permanent and contract recruitment administration.
• Assist with advertising vacancies across various platforms.
• Format CVs and prepare candidate profiles for client submission.
• Coordinate interviews between candidates and hiring managers.
• Liaise with candidates throughout the recruitment process, providing updates and ensuring a positive candidate experience.
• Support contractor onboarding, including preparing contracts, arranging medicals and onboarding documentation.
• Complete compliance checks, including right to work, references and qualification verification.
• Maintain accurate candidate and contractor records in line with company procedures and legislation.
• Provide general administrative support to the Recruitment team.
• Undertake additional duties as required to support the wider recruitment function.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Excellent verbal and written communication skills.
• Strong organisational skills with a high level of attention to detail.
• Professional and customer‑focused approach.
• Ability to build and maintain effective working relationships.
• Comfortable working in a fast‑paced environment with changing priorities.
• Proactive, reliable and able to work on own initiative.
• Good IT skills, including Microsoft Office and database systems.
• Demonstrates discretion and maintains confidentiality at all times.

Minimum Qualifications

• National 5 English and Maths (or equivalent).
• Previous HR or Recruitment Administration experience.
• Willingness to learn and develop within a recruitment environment.

Desirable Qualifications / Competencies

• Experience using an Applicant Tracking System (ATS) or CRM system, such as Tracker.