Project Logistics Specialist in Aberdeen

The Project Logistics Specialist is responsible for managing and delivering end‐to‐end logistics solutions for complex and high‐value customer projects, including over‐dimensional, heavy‐lift, and time‐critical shipments. This role combines hands‐on freight forwarding expertise with structured project management, ensuring all transport solutions are safe, compliant, cost‐effective and delivered to agreed timelines. The successful candidate will thrive in a fast‐paced environment, demonstrate strong coordination skills, and maintain a high level of customer focus throughout project execution.

Key Responsibilities

• Plan, coordinate, and deliver tailored logistics solutions from initial concept through to final delivery.
• Develop detailed transport plans for multimodal, over‐dimensional, and project cargo movements.
• Prepare transport studies, cost estimates, risk assessments, method statements, and supporting documentation.
• Carry out freight forwarding activities including bookings, documentation, customs clearance, and liaison with carriers and subcontractors.
• Lead tendering processes for heavy‐lift and specialist transport services, including rate negotiation and supplier evaluation.
• Conduct site and route surveys, ensuring compliance with all legal, safety, and environmental requirements.
• Act as the primary point of contact for customers during planning and execution phases, providing regular progress updates.
• Monitor project milestones, identify potential risks or delays, and implement corrective actions as required.
• Control logistics budgets, manage cost forecasts, and prepare financial and performance reports for management review.
• Coordinate internal stakeholders across operations, procurement, finance, and compliance to ensure aligned project delivery.
• Manage critical situations professionally, demonstrating strong decision‐making under time pressure.

Decision‐Making Authority

• Operates within approved budgets, contractual terms, and delegated authority levels.
• Authorized to make operational decisions relating to transport execution, carrier selection, and subcontractor coordination.
• Escalates significant financial, legal, or safety‐related matters to the Freight Forwarding Manager.

Key Interfaces

• Freight Forwarding Manager
• Sales and Key Account Management
• Operations and Warehousing
• Procurement and Carrier Management
• Customs and Compliance
• Finance
• Customers and subcontractors

Qualifications & Experience

• Bachelor's degree in Logistics, Supply Chain, Engineering, or equivalent relevant experience.
• Minimum of 5 years' experience in project logistics, heavy‐lift, or complex multimodal forwarding.
• Proven experience managing international transport operations and project execution.
• Strong working knowledge of Incoterms, customs regulations, and international trade compliance.
• Experience using ERP/TMS systems and Microsoft Office applications.

Core Competencies

• Strong customer and results orientation
• Excellent planning, analytical, and problem‐solving skills
• High resilience and ability to perform under pressure
• Effective communication and stakeholder management
• Team‐focused with a high level of accountability and adaptability
• Continuous improvement mindset with strong attention to detail

Key Performance Indicators (KPIs)

• Projects delivered on time and within budget (target ≥95%)
• Cost variance maintained within ±5% of forecast
• Claims and incident ratio below agreed threshold (≤0.5%)
• Customer satisfaction score of 4/5 or above
• Zero major non‐conformities in audits or compliance checks
• Implementation of at least two process improvements per year
• Accurate and timely reporting of project milestones and financial status

Health, Safety, Security, Environment & Quality (HSSEQ)

• Promote continuous improvement in health, safety, environmental, and quality performance.
• Ensure compliance with all applicable laws, regulations, and industry standards.
• Report all incidents, near misses, or policy breaches to management promptly.
• Actively intervene where unsafe acts or conditions are observed.
• Adhere to the organisation's integrated management systems and support ongoing process improvements.

Seniority Level: Entry level

Employment type: Full‐time

Job function: Other

Industry: Oil and Gas