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- Tasks: Support senior leaders by managing emails, calendars, and communications.
- Company: Join a dynamic public sector team in Edinburgh, making a real impact.
- Benefits: Enjoy hybrid work options and the chance to grow your skills.
- Why this job: Be part of high-level projects and contribute to meaningful change.
- Qualifications: Previous PA experience and strong communication skills are essential.
- Other info: This role is perfect for self-motivated individuals who thrive under pressure.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly motivated and experienced individual to provide executive PA support to a dynamic Senior Leadership Team, including the Executive Director and other key members. This is a critical role where you will be directly involved in supporting senior leadership, managing complex communication, and contributing to the success of high-level projects and initiatives.
Key Responsibilities:
- Provide executive support to the Executive Director and Senior Leadership Team, managing emails, calendars, and correspondence.
- Direct inquiries and commission work from a wide range of stakeholders, including senior managers, judicial members, and justice partners.
- Report on actions from Executive Change and Action Boards by collating and analyzing management information provided by the Change LABS.
- Provide secretariat services, including arranging meetings, taking minutes, tracking actions, and completing relevant tasks for the Executive Director and Senior Leadership Team.
- Ensure internal deadlines are met and work is delivered to a high standard.
- Maintain clear and timely communication with all relevant stakeholders.
- Undertake specific project work for the Executive Director or Senior Leadership Team and assist with various miscellaneous duties as required.
- Provide reliable, ad-hoc data to support the Executive Director’s decision-making process.
The Ideal Candidate:
- Highly self-motivated, with an independent and proactive approach.
- Strong communication skills, with the ability to adapt communication to different audiences and situations.
- Prior experience working in a PA or Executive Support role.
- Excellent ability to assimilate complex and sometimes conflicting information to draw meaningful conclusions and recommendations.
- Comfortable working in a fast-paced and changing environment, with the ability to prioritize tasks and manage stakeholder expectations.
- Deadline-oriented and execution-focused, with a track record of achieving results.
- Ability to navigate resistance and ambiguity while maintaining strong relationships.
- Exceptional attention to detail, accuracy, and presentation.
If you’re someone who thrives in a dynamic, high-pressure environment and is passionate about providing top-tier support to a senior leadership team, we want to hear from you.
Executive Personal Assistant employer: ASA Recruitment
Contact Detail:
ASA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network with professionals in the public sector, especially those who have experience as Executive PAs. Attend relevant events or webinars to connect with individuals who can provide insights into the role and potentially refer you.
✨Tip Number 2
Familiarise yourself with the specific challenges faced by senior leadership teams in the public sector. Understanding these nuances will help you demonstrate your ability to support them effectively during interviews.
✨Tip Number 3
Prepare examples of how you've successfully managed complex communications and stakeholder relationships in previous roles. Being able to articulate these experiences will showcase your suitability for the position.
✨Tip Number 4
Research the organisation's recent projects and initiatives. This knowledge will allow you to engage in meaningful conversations during interviews and show your genuine interest in contributing to their success.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support roles. Emphasise your skills in managing communications, organising meetings, and handling complex information, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and how your background aligns with the responsibilities outlined in the job description. Mention specific examples of your previous work that demonstrate your ability to thrive in a fast-paced environment.
Highlight Communication Skills: Since strong communication skills are essential for this position, provide examples in your application that illustrate your ability to adapt your communication style to different audiences and situations.
Showcase Attention to Detail: In your application, include instances where your attention to detail has made a significant impact on your work. This could be through successful project management or ensuring high-quality outputs in previous roles.
How to prepare for a job interview at ASA Recruitment
✨Showcase Your Communication Skills
As an Executive Personal Assistant, strong communication is key. Be prepared to demonstrate how you've effectively communicated with various stakeholders in the past. Use specific examples to highlight your adaptability in different situations.
✨Emphasise Your Proactive Approach
The ideal candidate is highly self-motivated and proactive. During the interview, share instances where you took the initiative to solve problems or improve processes. This will show that you can work independently and anticipate the needs of the leadership team.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial for this role. Prepare to discuss how you ensure accuracy in your work, whether it's managing calendars, taking minutes, or compiling reports. You might even want to bring a sample of your work to illustrate your meticulousness.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle complex situations. Think about past experiences where you had to manage conflicting information or navigate ambiguity. Be ready to explain your thought process and the outcomes of your actions.
