At a Glance
- Tasks: Support the Chief Investment Officer with diary management, correspondence, and travel arrangements.
- Company: Public Sector organisation in Edinburgh with a focus on efficiency and professionalism.
- Benefits: Competitive daily rate, hybrid working, and potential for contract extension.
- Other info: Opportunity to work independently and develop strong relationships across the organisation.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Experience supporting senior executives, excellent organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 60000 - 70000 £ per year.
ASA Recruitment’s client, a Public Sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant on a hybrid basis working 3 days in the office per week, on an initial 3-month contract (with potential extensions) on a rate of c.£250/day inside of IR35 (based on experience).
The Role: To manage and provide a comprehensive support service to the Chief Investment Officer (CIO). A key objective of the role is to ensure support is efficient, effective and professionally managed. This includes complex diary management, internal and external customer and stakeholder handling, travel arrangements and full administrative support including departmental and project management.
Responsibilities:
- Diary Management: Support the CIO in the delivery of their objectives through effectively managing their time to ensure it is best spent, forward planning of schedule, responding promptly to accommodate evolving priorities.
- Reporting schedules and actions tracking: Support the CIO in building departmental action plans and reporting schedules and then assisting in maintaining and managing those.
- Correspondence Handling: Assist with management of correspondence received drafting responses where appropriate to ensure customer/stakeholder receives a timely response.
- Email/Phone: Manage email sent to the CIO, proactively responding on their behalf or delegating where appropriate.
- Travel & Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits and are fully compliant with policies and procedures. Track and process expenses claims incurred by the CIO and Investment departments where applicable.
- Administration: Maintain office systems including data management and filing, in line with relevant policies, including GDPR.
- Comply with all policies and deliver against all relevant statutory, regulatory, supervisory and legal obligations.
Essential Experience:
- Proven experience of supporting an Executive at Board or senior level ideally gained in a fast paced / agile environment.
- Experience of working with senior staff and key influencers.
- Excellent attention to detail.
- High level interpersonal and organisational skills.
- Experience of handling sensitive and confidential information.
- Self-motivated and ability to prioritise well, align competing priorities and deliver to tight deadlines in a high-pressured environment. Proactive in their delivery, using their initiative to move matters forward on behalf of their respective Executive whenever possible.
- Excellent knowledge of Microsoft Office.
- Ability to work across teams and office functions.
- A sound knowledge and understanding of the organisation’s strategic priorities and objectives with the wherewithal to build relationships and awareness across the office.
- Demonstrate high level of customer service.
- Have the willingness to accept responsibility and make decisions.
- An ability to work independently and be capable of organising own workload and priorities without supervision.
- Confident and capable dealing with senior stakeholders across the organisation.
Executive Assistant employer: ASA Recruitment
Join a dynamic Public Sector organisation in Edinburgh as an Executive Assistant, where you will play a pivotal role in supporting the Chief Investment Officer. With a hybrid working model and a commitment to professional development, this role offers a collaborative work culture that values efficiency and innovation. Enjoy competitive pay, opportunities for contract extensions, and the chance to make a meaningful impact within a supportive team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the organisation and its strategic priorities. We want you to show that you understand their goals and how you can support the CIO effectively. Tailor your responses to highlight your relevant experience!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be handling correspondence and managing relationships with senior stakeholders. We suggest doing mock interviews with friends or using online platforms to refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals who can thrive in a fast-paced environment like this one.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, correspondence handling, and any relevant administrative skills. We want to see how your background aligns with what the CIO needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience supporting senior executives and how you can help the CIO manage their busy schedule effectively.
Showcase Your Attention to Detail:In this role, attention to detail is key. When submitting your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at ASA Recruitment
✨Know Your Executive Inside Out
Before the interview, take some time to research the Chief Investment Officer (CIO) and their role within the organisation. Understanding their priorities and challenges will help you demonstrate how your skills can directly support them. This shows initiative and a genuine interest in the position.
✨Master Diary Management Scenarios
Be prepared to discuss specific examples of how you've effectively managed complex diaries in the past. Think about times when you had to juggle competing priorities or adapt quickly to changes. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be handling correspondence and communicating with various stakeholders. Prepare to share examples of how you've successfully managed communications in previous roles, especially in high-pressure situations. Highlight your attention to detail and ability to draft professional responses.
✨Demonstrate Proactivity and Initiative
Employers love candidates who take the initiative. Think of instances where you went above and beyond to support an executive or improve processes. Be ready to discuss how you can proactively manage tasks for the CIO, ensuring they can focus on their strategic objectives without getting bogged down in details.
