At a Glance
- Tasks: Support payroll functions and provide top-notch customer service to employees.
- Company: Public Sector organisation in Edinburgh with a focus on community support.
- Benefits: Competitive pay at £15.75/hour, potential for contract extensions.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Join a vital team and help ensure employees get paid accurately and on time.
- Qualifications: Minimum of 3 National 5 Qualifications, including English and Maths.
The predicted salary is between 30000 - 32000 € per year.
ASA Recruitment’s client, a Public Sector organisation in Edinburgh, South Gyle is currently looking to recruit an Admin Assistant, on an initial 6-month contract (with potential extensions) on a rate of c.£15.75/hour PAYE (based on experience).
The Role
Support the Payroll function and provide great customer service by ensuring new employees have access to information relating to their pay and pension, managing the Pay Team inbox, supporting the Pay Team answer queries in a time sensitive manner and providing assistance to employees when required.
Responsibilities
- Provide support to employees and HR Teams by updating and maintaining self-service payroll and pension information available online.
- General administrative duties such management of the Pay Team mailbox, maintaining electronic records and trackers and the electronic distribution of documentation as required.
- Provide assistance to employees regarding Pay or Pension enquiries, as required.
- Ensuring the employee payroll/pensions files are maintained in good order and monthly payroll records are filed, requesting files from registry and filing associated records (electronically and paper-based).
- Maintain Pension database and issuing pension correspondence.
- Preparation or purchase requisitions and logging of invoices to be paid through the Finance System.
Essential Experience
- Minimum of 3 National 5 Qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant experience of working within an administrative role.
- Experience of working within an Administrative Function.
- Post holder must be competent in the use of Microsoft Office packages including Word, Excel, Outlook etc.
- Excellent numeracy and well-developed communication skills.
- Ability to prioritise workloads to meet deadlines.
Administration Assistant (Payroll) in Edinburgh employer: ASA Recruitment
Join a dynamic Public Sector organisation in Edinburgh, where your role as an Administration Assistant (Payroll) will not only support essential payroll functions but also contribute to a culture of service and teamwork. With competitive pay rates and opportunities for contract extensions, this position offers a supportive work environment that values employee growth and development, ensuring you have the resources to thrive in your career while making a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant (Payroll) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Admin Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for admin roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses. This will help you showcase your skills effectively!
✨Tip Number 3
Show off your tech skills! Since this role requires proficiency in Microsoft Office, brush up on your Excel and Word skills. Maybe even create a quick project or two to demonstrate your abilities during interviews.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to apply directly. Don’t miss out on this opportunity!
We think you need these skills to ace Administration Assistant (Payroll) in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience, especially in administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your Microsoft Office prowess and any customer service experience you've got!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Admin Assistant role. We love seeing enthusiasm, so let us know what excites you about supporting the Payroll function and helping employees with their queries.
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your qualifications and experience without fluff – we want to see your strengths shine through!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at ASA Recruitment
✨Know Your Payroll Basics
Brush up on your payroll knowledge before the interview. Understand the basics of how payroll works, including common terms and processes. This will show that you're not just an admin whiz but also have a grasp of the specific requirements of the role.
✨Showcase Your Customer Service Skills
Since this role involves providing great customer service, prepare examples of how you've successfully handled queries or issues in previous jobs. Be ready to discuss how you prioritise customer satisfaction while managing administrative tasks.
✨Demonstrate Your Tech Savvy
Familiarise yourself with Microsoft Office, especially Excel, as it's crucial for this position. Consider preparing a quick example of how you've used these tools in past roles to manage data or streamline processes.
✨Organisational Skills are Key
Be prepared to talk about how you manage your workload and keep things organised. Think of specific strategies you've used to stay on top of tasks, especially when dealing with multiple priorities, as this will be essential in supporting the Pay Team.
