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- Tasks: Support admin processes, manage data, and conduct identity checks in a dynamic environment.
- Company: Public Sector organisation with offices in Edinburgh and Glasgow, offering a hybrid work model.
- Benefits: Competitive pay of £15.50 to £16.30/hour, flexible working, and opportunities for professional growth.
- Other info: Ideal for those seeking a role with variety and the chance to learn in a fast-paced environment.
- Why this job: Join a team making a difference while developing your skills in a supportive setting.
- Qualifications: Experience in customer service, teamwork, and proficiency in Microsoft 365 required.
The predicted salary is between 15 - 16 £ per hour.
ASA Recruitment’s client, a Public Sector organisation with offices in both Edinburgh and Glasgow, is currently looking to recruit an Admin Assistant to work on a hybrid basis, for an initial 4 month contract starting ASAP on a rate of £15.50/hour to £16.30/hour PAYE based on experience.
Responsibilities
- Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
- Processing and entering a high volume of data into various systems and databases accurately and efficiently.
- Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in a timely manner.
- Maintaining and updating records and files as required.
- Assisting with other administrative tasks as required.
Essential Skills & Experience
- Experience of collaborative working, sharing knowledge and information across teams and the wider organisation.
- Experience working within frontline customer service.
- Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
- Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
- Flexible approach to learning and problem solving.
- Commitment to personal and professional development.
- Ability to access and collate a wide range of information for a range of audiences.
- Highly effective communicator.
- Strong understanding and appreciation of the need for discretion and confidentiality in the workplace.
- Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment.
- Highly developed customer service skills, with a helpful, flexible attitude.
- Understanding of the need for accuracy and attention to detail.
- Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
- Fast and accurate keyboard skills.
- Ability to meet the travel requirements of the post.
Desirable Skills & Experience
- HNC in business administration or SCQF Level 7 equivalence via Professional Development Awards; Higher Education Certificates; Modern Apprenticeships; and SVQs.
- Experience of working within an office support service environment.
- Experience of working with large volumes of data.
- Experience of supporting team meetings, webinars, events and/or conferences online.
- Experience of working within a Health, Social Care or educational environment.
- Working knowledge of online service desks such as Jira.
- Understanding of the application of GDPR to the storage and use of personal information and data privacy.
- Ability to respond to confidential and sensitive situations with confidence and discretion, utilising tact, diplomacy, and persuasion skills when necessary.
Admin Assistant in Edinburgh employer: ASA Recruitment
Contact Detail:
ASA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to admin tasks. Think about how you can showcase your experience with data entry, customer service, and teamwork. Confidence is key, so rehearse until you feel ready to shine!
✨Tip Number 3
Don’t just apply anywhere; focus on organisations that align with your values and skills. Check out our website for roles that suit you best. Tailor your approach to each company, showing them why you’re the perfect fit for their team.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm for the role and keeps you on their radar. Plus, it’s a great chance to reiterate why you’d be a fantastic addition to their team!
We think you need these skills to ace Admin Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your experience in administrative tasks, customer service, and data management. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the job description. We love a good story!
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft 365 and any other relevant tools. If you’ve got fast and accurate keyboard skills, let us know! We’re keen on candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at ASA Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Admin Assistant role. Familiarise yourself with processes like Disclosure Checks and payroll processing. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your experience with Microsoft 365, especially Excel and Teams, as these are crucial for the role. Prepare examples of how you've used these tools to manage data or support team projects. This will demonstrate your technical proficiency and ability to handle the job's demands.
✨Be a Team Player
Since collaborative working is essential, be ready to discuss times when you've successfully worked in a team. Share specific examples that showcase your communication skills and how you’ve contributed to group success. This will illustrate your ability to fit into their organisational culture.
✨Prepare for Scenarios
Think about potential scenarios you might face in the role, such as managing conflicting deadlines or handling sensitive information. Be prepared to discuss how you would approach these situations, demonstrating your problem-solving skills and discretion. This will show that you can think on your feet and handle the pressures of the job.